gbs Accounts Payable specialistJapan Tobacco International

We're JTI, Japan Tobacco International, and we believe in freedom.
We think that the possibilities are limitless when you're free to choose. We've spent the last 20 years innovating and creating new and better products for our consumers to choose from. It's how we've grown to be present in 130 countries, and how we've grown from 40 to 4,000+ employees in the Philippines since 2009.
But our business isn't just business, our business is our people. Their talent. Their potential. We believe that when they're free to be themselves, to grow, travel and develop, amazing things can happen for our business. That's why our employees, from around the world, choose to be a part of JTI. It's why 9 out of 10 would recommend us to a friend, and why we've been recognized as INVESTORS IN PEOPLE in the Philippines.
It's the perfect moment for you to #JoinTheIdea. We're opening our Global Business Service center in the heart of BGC Manila and looking for more than 300 bright minds to join a global multinational with an exciting start-up vibe.
ACCOUNTS PAYABLE SPECIALIST
What will this position do?
As the AP Specialist, you will manage all Accounts Payable (AP) processing activities and ensure that they are performed accurately, efficiently and in compliance with JTI policies and procedures. You are expected to deliver stable, predictable, and reliable core services that meets Service Level Agreement (SLA) requirements with the Entities
What will you do?
1.) Processing of AP transactions
Daily tasks:
Check incoming vendor documents for compliance to statutory/legal requirements as per GBS documentations, market guidelines and checklists.
Perform appropriate GL account coding for invoice posting, where required.
Return/clarify with entity authorized persons/vendors on any invoices or MyRequest templates that are invalid for processing or have missing information.
Process invoices and MyRequest templates into SAP. Complete all clearings, check payment proposal reports, closely monitor and resolve rejected MyRequest in a timely manner.
Manage the Query Tool to ensure that incoming and outgoing queries are attended and completed as per SLA requirements.
This also includes downloading of E-invoices and supporting documents, and save into dedicated shared folder for further processing by DM.
Consistently perform AP processing in accordance to GBS documentations and highlight to Team Lead if any updates are required in a timely manner.
Monthly tasks:
Ensure all received documents are validated and processed in accordance with month end closing timelines.
Ensure all activities related to month end closing are performed and completed in accordance with month end closing timelines.
2.) Control and Compliance
Compliance to policies & procedures:
Ensure compliance to Global Operating Guidelines, policies and procedures. This is achieved by adhering to Corporate policies and procedures, GBS procedures and internal guidelines; and also ensuring that Entities adhere to Corporate and GBS policies and procedures.
JSOX:
Responsible for executing and evidencing any JSOX controls where the AP Specialist is identified as the control owner in the JSOX GRM, ensuring compliance to these controls and they are executed timely and in full compliance with JSOX GRM to meet internal/external audit standards.
3.) Analytical, Reporting and Process Improvement
Analytical and Reporting:
Responsible to prepare routine reports and analysis that are high quality, accurate and timely.
Prepare additional reports at the request of the Team Lead, where required.
Perform vendor reconciliation and audit confirmations when necessary/requested by Markets.
Process improvements:
Continuously review current processes and monitor performance based on KPI/performance metrics being reported on monthly basis in order to identify and discuss with Team Lead on the potential areas for improvements.
4.) Support to Team, Other Process Teams and Projects
Provide support:
Provide assistance and support to the Team Lead to ensure that the objectives and targets of the team are met.
Support other AP Specialists within the team so as to achieve high level of teamwork during document processing and resolving AP related issues.
Where required, to participate and provide support in cross functional activities within the GBS, Corporate and GBS projects and initiatives.
5.) Support to Entities
Provide support:
Demonstrate commitment to achieve service excellence and be customer focused; and ensure timely communication and resolution of queries/issues.
Provide good support to Entities by developing knowledge of the entity's business and operational needs and provide expert advice/solution on AP related matters.
Who are we looking for?
Advance diploma / university degree in accounting or other relevant field.
Preferably with 1 year of experience in accounting, invoicing and document management
Has above average English communication skills
Data Management experience - The ability to develop data architecture, practices and procedures dealing with data, including data maintenance, protection, delivery and quality.
Proficient in MS Office applications; Preferably with SAP experience
Amenable to work on Day and Mid shift
Amenable to work in McKinley Taguig (Hybrid set up)
What's in it for you?
Be covered with medical insurance upon hiring, with dependent coverage and medicine allowance
Receive cash allowances such as meal and transport allowance
Flexible working arrangements
Have access to over 200 company training
Be part of a truly international and diverse company with over 40,000 employees in 130 countries.
Experience the culture of an Investors in People certified company
Find out why 9 out of 10 employees recommend us to a friend.
Understand why 9 out of 10 employees say they feel free to be themselves.
Japan Tobacco International

Taguig City, Metro Manila
Permanent
Full-time