Procure to pay specialistJG Summit

1.0JOB SUMMARY
The Procure-to-Pay (P2P) Specialist handles the proper documentation of a particular Vehicle Job Request (VJR) / Purchase Request (PR) / Mechanical Handing Equipment (MHE) Service Notification from Work Order (WO) / Purchase Order (PO) / Service Order (SO) preparation up to approval. He also processes Goods Receipts (GRs) of all incoming deliveries that requires this document. He is responsible in the monitoring and transmittal billings for payment processing. He monitors payments to accredited suppliers in coordination with Aspen Business Solutions, Inc and Bills Department of some BUs. He is responsible in the proper filing of all documents on Vehicle 201 Files (electronic filing)
2.0DUTIES AND RESPONSIBILITIES
2.1.Prepares th necessary WO / PO / SO needed for the preventive maintenance, repair, tires and batteries replacement of company vehicles and MHE
2.1.1.Receives VJR / PR / MHE Service Notification thru VJR Portal / MechaniGo! / SAP
2.1.2.Prepares WO / PO / SO
2.2.Process WO / PO / SO and monitors approval
2.2.1.Received Supplier's invoice and forward to Technical and Commercial Supervisor for evaluation / checking
2.2.2.Process WO / PO / SO based on evaluated / corrected Supplier's Invoice
2.2.3.Forward processed WO / PO / SO to Fleet Management Head for approval
2.3.Monitor payments to suppliers in coordination with Aspen Business Solutions, Inc. / BU's Bills Department
2.3.1.Transmit all approved billing package to Aspen Business Solutions, Inc. / BU's Bills Department
2.3.2.Follow-ups Aspen Business Solutions, Inc. / BU's Bills Department if there are problems concerning payments to suppliers
2.4.Performs other tasks that may be assigned by immediate superior from time to time
3.0BASIC RELATIONSHIPS
3.1.Coordinates with Fleet Management Officer on matters with regard to the performance of his duties.
3.2.Coordinates with the Fleet Management Head on problems with regard to processing of WO / PO /SO / GR's and suppliers' invoice (pricing).
3.3.Coordinates with shops/suppliers pertaining to some minor problems encountered by custodians
3.4.Advises custodians for any feedback / updates coming from shops/suppliers regarding vehicles / MHEs undergoing repair.
3.5.Coordinates with Aspen Business Solutions, Inc. / various BU's Bills Department regarding / shop billings
JG Summit

Pasig City, Metro Manila
Permanent
Full-time