motorpool ManagerBoometrix Development Corporation

MOTORPOOL MANAGER
 
JOB SUMMARY
 
The Motorpool Manager is responsible for overseeing the maintenance, repair, and efficient operation of the company's fleet of vehicles and equipment. This role ensures proper scheduling of maintenance, compliance with safety standards, and optimal utilization of resources. The Motorpool Manager will coordinate with drivers, mechanics, and management to ensure operational efficiency.
 
JOB DUTIES AND RESPONSIBILITIES
 
Key Responsibilities:
Fleet Management: Oversees the company's vehicles and equipment to ensure they are maintained in optimal condition.
Maintenance Scheduling: Develops and implement preventive maintenance schedules to minimize downtime and reduce costs.
Repairs & Servicing: Coordinates vehicle repairs, inspections, and servicing in a timely manner.
Compliance & Safety: Ensures adherence to safety regulations, traffic laws, and company policies.
Inventory Management: Monitors and manage spare parts, fuel, and maintenance supplies.
Budget Monitoring: Tracks expenses related to vehicle maintenance and repairs to ensure cost efficiency.
Driver Coordination: Assigns and monitor driver duties, ensuring compliance with safety protocols.
Record Keeping: Maintains accurate records of vehicle maintenance, fuel consumption, and operational expenses.
Vendor & Supplier Coordination: Works with external service providers for parts procurement and repairs.
Incident Reporting: Investigates and document vehicle-related incidents and recommend corrective actions.
INTERACTIONS
 
Internal Clients
Division Head
Managers
Supervisors
Staff/Associates
External Clients
Consultants
Service Providers
ACCOUNTABILITY AND SUPERVISION
 
Organizational Scope
Immediate Superior : Motorpool Manager
Subordinates : N/A
JOB SPECIFICATIONS
 
Qualifications:
Bachelor's degree in Mechanical Engineering, Automotive Technology, or a related field.
At least three (3) years of experience in fleet or motorpool management.
Strong knowledge of vehicle maintenance, repair, and safety standards.
Proficiency in fleet management software and Microsoft Office applications.
Excellent problem-solving and decision-making skills.
Strong leadership and team coordination abilities.
Preferred Qualifications:
Certification in fleet management or automotive maintenance.
Experience with heavy equipment and specialized vehicles.
Familiarity with regulatory requirements for vehicle operations.
Key Competencies:
Fleet & Maintenance Management
Compliance & Safety Monitoring
Budget & Cost Control
Vendor & Supplier Coordination
Problem-Solving & Analytical Thinking
Leadership & Team Coordination
Time Management & Organization
Working Conditions:
Field and office environment with regular interaction with drivers and mechanics.
May require on-call availability for emergency repairs.
Regular coordination with suppliers, service providers, and internal departments.
REPORTORIAL REPORTS
 
A motorpool manager has a broad range of reporting responsibilities, primarily focused on vehicle maintenance, utilization, and safety. Here's a breakdown of the key reportorial duties:
Vehicle Maintenance Reports:
Purpose:
To track the maintenance history of each vehicle in the motorpool.
To ensure timely and effective maintenance to prevent breakdowns and ensure safety.
To manage maintenance costs.
Content:
Scheduled maintenance records (oil changes, tire rotations, etc.).
Unscheduled maintenance and repair records (diagnostics, parts replacements, etc.).
Vehicle inspection reports (pre-trip and post-trip).
Maintenance cost tracking.
Vehicle condition reports.
Vehicle Utilization Reports:
Purpose:
To monitor the usage of each vehicle.
To identify underutilized or overutilized vehicles.
To optimize vehicle allocation and scheduling.
Content:
Vehicle mileage and usage hours.
Vehicle assignment and dispatch records.
Fuel consumption reports.
Trip logs and route information.
Vehicle Inventory Reports:
Purpose:
To maintain accurate records of all vehicles in the motorpool.
To track vehicle acquisitions, disposals, and transfers.
To ensure proper vehicle registration and insurance.
Content:
Vehicle identification numbers (VINs).
Vehicle registration and insurance details.
Vehicle acquisition and disposal records.
Vehicle location and status.
Accident and Incident Reports:
Purpose:
To document any accidents or incidents involving motorpool vehicles.
To investigate the causes of accidents and implement preventive measures.
To manage insurance claims and liability issues.
Content:
Detailed descriptions of accidents or incidents.
Damage assessments and repair estimates.
Driver statements and witness accounts.
Police reports and insurance claim information.
Driver Performance and Compliance Reports:
Purpose:
To monitor driver performance and compliance with safety regulations.
To track driver training and certification.
To ensure adherence to company policies and procedures.
Content:
Driver license and certification records.
Driver training and performance evaluations.
Driver safety records and violations.
Hours of service (HOS) records (if applicable).
Fuel Management Reports:
Purpose:
To track fuel consumption, and monitor fuel costs.
To identify fuel inefficiencies.
To prevent fuel theft.
Content:
Fuel purchase records.
Fuel consumption per vehicle.
Fuel inventory.
Salary Range: 50,000 - 60,000
Rest Day Schedule Sun
Time of Work 8am to 5pm