Accounts Payable specialist (french speaker)AECOM Global Business Services

Accounts Payable Specialist - Bilingual will be responsible on the day to day accounts payable tasks and deliverables in AECOM Canada. Direct responsible for internal and external Account Payable inquiries by emails and calls by supporting French speaking Canadian vendors. Performs challenging assignments requiring independent judgement, with little or no supervision. Will be working closely with Accounts Payable Manager onshore, GBS AP Manila and Cap Gemini team regarding Accounts Payable tasks and reports.
Responsibilities:
Reconciliation of accounts payable transactions and resolve discrepancies
Investigate and resolve problems associated with processing invoices, expense reports and submit progress and other reports
Respond to internal and external customers on Accounts Payable inquiries
Assess, ameliorate and implement procedures to ensure efficient functioning of accounts payable department
Identify training needs by project team employees and provide relevant training and documentations on AP processes
P-Card Administration for DCS Canada - manage applications through Sharepoint and resolve employee issues - load Card details in
Oracle for unlinked employees
Assist in period closing processes
Identify training needs by CAP staff and train them on job duties related to AP Processes
Provide training to Manila team on all functions of AP
Vendor maintenance support to CAP (tax ID issues, WCB/WSIB/CNESST issue, duplicate vendors, vendor/site creation issue...)
iExpense support to CAP
Assist AP CAP team and Advantage team with PO discrepancies for invoice processing
Trouble-shoot issues experienced by users of AP workflow and work with IT for resolution
Ensure compliance with internal control procedures - communicating problems in operations, unwarranted deviations from established standards, and violations of policy or law.
Assist with updates to forms/materials for AP website
Review all wire payments in the bank portal before sending for final approval/release
Complete back-up to disbursement function (See below)
T4A preparation and filing of returns
Complete testing for all AP system implementations and upgrades
Attend and lead calls representing AP
Daily Cash Forecast - analyze payments due from Aging Report for completeness and accuracy
Assist CAP with Vertex issues - Ship to for indirect project
Assist CAP with invoices sent to the return to vendor queue / possible invoice duplicates
Vendor master records clean up
Back-Up to Disbursements Function:
Cheque/EFT payment runs
Wire Initiation in bank portal and wire recording in Oracle
Log cheques and wire confirmations
HOCC Intercompany payment recording
Trinidad manual cheque/draft payments
Initiate stop payments and void cheques including reissuing payments
Reconcile payment and bank discrepancies
Interact with internal and external customers to resolve/research payment discrepancies/issues and ensure payment to vendor (and remittance details)
Qualifications
Bachelor's degree in accounting, finance or other associated degree.
Relevant work in lieu of degree considered
French language proficiency
5 years' experience
Working Environment and Physical Demands
40 hrs a week / 8 hrs a day Monday to Friday
Shift schedule 9PM to 6AM Manila Time