senior spe cialistEssilor

JOB SUMMARY:
The FSSC Senior Specialist supports the Team Lead in the daily accounts payable processing that includes payment and reconciliation with the vendor's statement of account, handle supplier inquiries and other task that may be assign from time to time.
JOB RESPONSIBILITIES (Describes the results for which the position has an ongoing accountability)
The FSSC Senior Specialist key responsibilities is to ensure that day to day operation of the Procure to Pay process is delivered in accordance with the SLA / company's financial policies and procedures. The role will review the work of the Specialists and prepares monthly reports, analysis and reconciliation of ledger accounts in an accurate and timely manner.
KEY RESPONSIBILITIES:
Accounts Payable
Perform receipt of service invoice in MFG Pro based on approved invoices;
Review employee expense report in accordance with Travel and Expense Policy;
Review and confirm voucher registers;
Ensures Delegation Of Authority (DOA) is updated and correct;
Review the payment selection register to ensure completeness of the payment batch;
Review payment batch register initiated by the specialist and seek approval from local finance for funding / uploading in online banking system;
Ensures that all payment batches are authorized on time and within the prescribed schedule;
Review weekly status report and coordinate with local finance to resolve identified issues;
Review and analyze the monthly accrual file and ensure that all items are accrued and correct account codes has been assigned;
Monitors AP Aging Report;
Coordinates with customers for any query and/or disputes;
Coordinate with concerned department / local finance to check status of unpaid invoices;
Ownership in investigating and resolving any Accounts Payable items on the Cashbook;
Main liaison with ERP experts for the processes of AP and Payment
Carry out daily work in order to meet performance measures set in service level agreements between local entities and the FSSC;
Other related duties which may be assigned by immediate superior from time to time;
Accounts Reconciliation and other reports
Review reconciliation of supplier statements;
Analyze details of various AP accounts and review unusual balances. Resolve any discrepancies and propose correcting entries based on the analysis;
Sends account analysis to local site for further review;
Review AP reports created by the Specialist and correct any discrepancy found in the report
Data / reports preparation for CARS declaration and load data to CARS;
Responsible in sending the monthly declarations to partner entities to verify balances loaded in CARS
Other Admin Functions
Consolidate information gathered for the monthly Balance Score Card Reporting;
File and update application of allowable overtime/offset and leaves in Peoplecore;
Update man-hours based on actual time spent per process;
Review and update subordinate's man hours spent for FSSC Billing charges;
Support project implementation by providing process details and data support and conduct UAT. Document UAT as result of the testing performed;
Conduct self evaluation based on defined performance target;
Audit support by gathering all required documents requested by the auditor. Attend to any audit inquiries as may be required in the process;
People Management:
Supervise Specialist administratively (assign and delegate tasks/activities)
Help and support Team Lead / Supervisor in the performance evaluation of subordinates through Performance Review on a regular basis
Drives conflict resolution of the personnel
Conduct coaching and mentoring to subordinates
Initiate rewards and merit performance of subordinates
Conduct interviews to new staff and provide employee orientation
Trains new AP Specialist
PRINCIPAL RELATIONSHIPS: (Persons/institutions with whom the position has direct contact):
Internal - Immediate Supervisor, Immediate Subordinates, Local Entities, Procurement Team
External - Suppliers, Consultants, Applicants
JOB SPECIFICATIONS
Must Have:
Obtained at least a Bachelor's/College Degree in Finance/Accountancy or equivalent.
At least 4 years of Accounts payable or General Accounting related work experience
Should have experience with ERP Systems (MFG Pro/ Oracle preferred)
Advanced skills in the use of MS Office Excel and Google applications
Should have good analytical skills
Above average communication and interpersonal skills
Good oral and written communication skills
Team player skills
Be able to work in a structured environment
Good people's skills
Preferred:
Advantage given to Accounting, Business Administration or other business related courses
Experience in Shared Services/ BPO
Proven ability to work under pressure.
Able to work with the least supervision needed
Worked in an international and culturally diverse organization
Key Competencies
Customer Focus
Drive for Results
Interpersonal Savvy
Developing Others
Personal Learning
Decision Making
Managerial Courage
Quality Commitment
Problem Solving
Adaptability
Communication
Integrity