assistant Admin ManagerOmega Healthcare Management Services Inc.

Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
Provides historical reference by developing and utilizing filing and retrieval systems.
Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
Contributes to team effort by accomplishing related results as needed.
AMC Coordination for Electrical Equipment at site.
To attend all the meetings with vendors arranged by Engineering Manager on issues pertaining to various equipments installed at premises and resolve.
Liaise and follow up with landlord for common services like Electricity, DG's, Water supplies, Elevators & Façade.
Liaise and follow up with client for required electrical outages / shutdown for conducting PPM as per schedule.
Comply with all available Client Standards or advise where such standards are not in place.
To ensure that all the PPM schedules completed are entered in the PPM tracker.
To ensure that the maintenance work is done on equipment as per laid down procedures in maintenance manual with the help of DMs/technicians/vendors.
Review of electromechanical services on a monthly basis (self-assessment procedures)
Understanding the defect liability arrangement with the suppliers (in consultation with Engineering Manager) of the equipment and co-coordinating all issues covered under defect liability with the vendor
Review all checklists / log sheets on a daily basis to ensure smooth operations and ensure that they are signed appropriately.
Innovate, suggest and implement basic energy conservation techniques.
Periodically check / amend checklists, operation steps, spare parts consumption analysis.
Preparation of leave forecast of third party employees and ensure that we do not fall short of staff for facilities day to day activity. Same needs to be approved from client.
To ensure that all Third party provider staff works as a team to produce desired results
Ensure cost effective service
Supervise and co-ordinate the activities and staff of housekeeping department
Supervise and co-ordinate the activities of security personnel
Ensure that all legal compliances are met with as regards to the administration department
Prepare reports on costs, expenses, consumption of various facilities
Ensure physical safety of the premises, assets and people by overlooking security activities and undertaking security drills
Co-ordinate and check all asset movement
Supervise access controls, gate pass CCTVs,
Interact with Operations Manager to obtain requirement details and feedback on available facilities
Undertake manpower planning and performance appraisal of direct reports
 
JOB REQUIREMENTS AND SKILLS:
Preferably Graduate of any Engineering course or similar course, if not at least graduate of any technical course
Admin Experience - preferably BPO Admin Experience
Excellent Leadership & Interpersonal  Relationship
Relevant Experience
 
REST DAY SCHEDULE: Fixed - Sat and Sun