legal EXECUTIVE ASSISTANTRemote VA Ph

Our agency is currently looking for an Executive Assistant to work with our existing client. The EA must have good communication skills, attention to detail, and highly organized. For this position, it is preferably 8 AM - 4 PM EST, but during initial training, it will probably be 10 AM - 6 PM, Monday - Friday.
Job Title: Legal Executive Assistant
Job Description:
Main Tasks: email management, data entry, document gathering, and customer support.
1. Document Management:
Draft, edit, and proofread legal documents, correspondence, and reports.
Organize and maintain legal files, ensuring proper filing, indexing, and accessibility.
2. Administrative Support:
Provide high-level administrative support to legal executives, including managing schedules, coordinating appointments, and handling travel arrangements.
Act as a liaison between legal executives and internal/external contacts.
3. Calendar Management:
Manage and coordinate legal executives' calendars, scheduling meetings, court appearances, and deadlines.
Proactively handle changes in schedules and prioritize appointments.
4. Communication:
Facilitate effective communication between legal executives and clients, legal team members, and external stakeholders.
Handle incoming calls, emails, and correspondence professionally and promptly.
5. Legal Research:
Conduct legal research to gather information, precedents, and relevant data.
Summarize findings and prepare materials to support legal executives in their work.
6. Meeting Coordination:
Coordinate and organize meetings, conferences, and legal proceedings.
Prepare agendas, materials, and ensure all logistical details are managed.
7. Confidentiality:
Handle confidential and sensitive information with the utmost discretion.
Maintain strict confidentiality in all legal matters.
8. Legal Support:
Assist in the preparation and filing of legal documents, contracts, and pleadings.
Collaborate with legal professionals and staff to facilitate efficient workflow.
Qualifications:
Experience:
Proven experience as an executive assistant, preferably in a legal setting.
Familiarity with legal terminology and processes.
Communication Skills:
Excellent written and verbal communication skills.
Ability to interact professionally with legal professionals, clients, and team members.
Organizational Skills:
Strong organizational and multitasking abilities.
Attention to detail and accuracy in document preparation.
Technology Proficiency:
Proficient in Google WorkSpace, Monday.com, Ring Central, and legal document management software.
Adaptability:
Ability to adapt to changing priorities and work effectively under pressure.
Flexibility to accommodate irregular hours or additional workload as needed.
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Remote VA PH

Philippines
Permanent
Full-time