Executive AssistantPagecom Inc.

JOB DESCRIPTION
 
General Responsibilities:
 
PLANNING & ORGANIZING
 
At the direction of the President, the Executive Assistant will be responsible for:
 
Maintaining the President’s daily calendar and schedule of activities.
 
Prioritizing requests for President’s time and attention.
 
Providing him with the schedules and whereabouts of the other members of management.
 
Keeping the minutes of all meetings at which the President (or his representative) is present.
 
Preparing the agenda at all meetings where the President is presenter.
 
Providing President with:
 
Departmental reports (e.g. ETR) or SBU documents needed for a particular meeting.
 
Current status of projects as to compliance with customer requirements (on time, on spec, on cost).
 
Minutes of previous meetings with customers.
 
CONTROLLING
 
Together with Senior Management, the Department Heads, the Executive Assistant will:
Require “Executive Summaries” of key reports from:
Vice-President / General Manager
Marketing Department
Operations Department
Project Management
Finance Department
Human Resource & Admin
 
 
Require a progress report on current status of projects as to compliance with customer requirements (on time, on spec, on cost).
 
Require documented reasons from Department Heads for any variance between projections and actual performance. (E.g. Projected Direct Cost versus Actual Cost).
 
Confirm with marketing manager that awarded contracts have met all “viability” requirements.
 
 
Time Management:        Uses time management techniques to maximize personal and department’s productivity
 
DIRECTING
 
Lead:                  
Encourages all management to achieve revenue goals as well as practice cost-conscious behaviors.
 
Motivate:          
Practices the three (3) “R’s:
Reward
Recognition
Respect (e.g. “Praise in public, reprimand in private!”)
 
Communicate:                
Uses the “Clarify and Confirm” technique of communication.
 
Informs all management of all news that is critical to their success.
 
Informs Department Managers of all news that will affect business decisions.
 
Provides written communications (memos, notices) as necessary.
JOB QUALIFICATION
 Atleast 4 years college graduate in any course.
With pleasing personality.
 
OTHER JOB REQUIREMENTS
Education
Bachelor's Degree / College Degree
Field of study
Others
Specialization
Social Services, Others
JOB BENEFITS
Health Card, Others
BASIC COMPUTER KNOWLEDGE