external relations ManagerPasserelles Numeriques Philippines

EXTERNAL RELATIONS MANAGER
 
Organization: Passerelles Numériques
Reporting to: Country Director
Status: Regular Employment
Project: Passerelles Numériques Philippines
Location: Cebu City, Philippines, with occasional trips to Manila
 
1. BACKGROUND
 
Passerelles Numériques (PN), a non-profit organization, is dedicated to enabling highly disadvantaged youths, through their abilities and their commitment, to access education and vocational training, in the sector of Information Technology. We work to build strong employability which will allow them and their families to sustainably escape poverty, and contribute to the social and economic development of their countries.
 
Established in Cambodia, the Philippines, Vietnam, and Madagascar, Passerelles Numériques currently trains more than 800 students a year and employs around 100 people based in these four countries including a small team in France.
 
Passerelles Numériques relies on the financial and skills sponsorship of several corporate partners such as Accenture, Synchrony, Datawords and EMpower and also receives support from individual donors.
 
In the Philippines, Passerelles Numériques started its mission in 2009, with a training center based in Cebu, in the central region of the Visayas. PN Philippines offers a two and a half years vocational training program for young people from underserved backgrounds.
 
Website: https://www.passerellesnumeriques.org/en
 
2. CONTEXT AND MISSION
 
Building and growing relationships with external partners such as companies, foundations, NGOs in particular, is in Passerelles Numériques' DNA.
 
The priority is to increase funding from private companies and foundations to support our programs but partnerships can also include: offering On the Job Training (OJT) or jobs to PN students or graduates, participating in the development of the curriculum, offering company visits, providing pro bono or volunteering missions supporting our action, in kind donations, and more!
 
Reporting to the Country Director of PN Philippines, the External Relations Manager is responsible for growing company prospects in the Philippines, responding to project calls from funding sources (private companies, foundations, embassies, etc), identifying and developing network opportunities, reviving the Solidary Act with Alumni, and follow-up and report on project proposals and grants.
 
3. DUTIES AND RESPONSIBILITIES
 
EXISTING PARTNERSHIP MANAGEMENT
 
Together with the Country Director, create an annual partnership development plan and implement it. Be the main contact for local partners.
 
IT companies
 
Maintain and develop a network of local partnerships with companies to:
Promote the project;
Organise internship placements for students;
Propose volunteering and pro bono activities;
Propose partnerships offers;
Research funding and in-kind donation opportunities;
Organise IT Market surveys (every 2 years) and communicate about the results.
Local NGOs, Government, institutional funding
 
Maintain and develop partnerships with local NGO's, in order to:
Mutualize resources (knowledge, building, material, infrastructure);
Apply for grants in consortium with other organizations;
Individual donors and small companies;
Develop a fundraising action plan (campaigns to individual donors, small companies) in collaboration with the Country Director and with support of the Director of Global Partnerships & Communication.
Partnership management
Ensure the admin management of each partnership is well organized (agreement, donation follow-up, thank you process, tax receipt...);
Keep the partners/donors' relations active, ensuring a good and bespoke reporting to each partner is in place (financial and narrative);
Develop new partnership ideas.
Alumni participation
Develop a fundraising action plan (fundraising campaigns, actions at events, Solidarity Act, etc.)
Organise surveys relating to Alumni engagement and the fundraising action plan
PARTNERSHIP & FUNDING PROSPECTION
 
Together with the Country Director, create an annual prospection plan and implement it:
New prospects: IT companies, NGOs, etc.
Identify suitable local prospects and partnership opportunities;
Analyse requirements and recommend a bespoke strategy to reach them;
Organize meetings with these local prospects and submit bespoke offers.
Funding opportunities:
Research local funding opportunities;
Coordinate the answering process to calls for proposals (local foundations for instance).
FUNDING PROPOSALS MANAGEMENT
 
Proposals led and managed by Global team:
Work in collaboration with the Global team for proposal writing;
Prepare data and information requested by the Global team in a timely manner.
Proposals led and managed by local team:
Request support from Global team when needed
Keep the Global team informed of proposals planned.
REPORTING & DATABASE MANAGEMENT
Keep data updated on the PN Indicator monitoring sheet
Ensure all reports and data for global reports are submitted on time
Ensure timely and correct database management of prospects/grants in Salesforce.
FINANCE
 
With the Country Director, prepare an annual funding plan and keep track of all donations, grants:
Communicate regularly with the finance manager on updates of the income forecast (i.e. late payment of donation or grant) to keep the Cash flow statement up to date;
Work with the Finance Manager and the global team to prepare funding proposals budgets.
COMMUNICATION & EVENTS
 
With the assistance of the Global Communication manager:
Develop and implement a strong communications strategy to make PN visible in the non-profit sector in the country (organization of key events in the digital and educational sector, social media management)
Produce an annual communication plan
Coordinate all communication aspects of the project: internal and external
Ensure that all communication materials/communication such as: Templates and communication tools, website, blog, social medias, articles for PN newsletter, thank-you letter to donors, students' testimonies... are done in a timely manner
Ensure that PN communication charter and guidelines are respected and applied internally and externally
Organise events and actions to promote the organization (including student Graduation Ceremony, )
Provide communication content required by donors.
Participate and represent PNPh to all relevant events.
TEAM MANAGEMENT & DEVELOPMENT
Lead the ERO team that include the roles of: Partnerships & Resource Mobilization Officer and Communications Officer;
Delegate fundraising and communication tasks to achieve the above responsibilities under financial resources, partnerships and communication;
Recruit, supervise, guide, and assess the team members;
Participate in the hiring of new team members;
Plan the activities of ERO team and follow up progress;
Monitor the continuing professional development of staff, including the induction of new staff members;
Follow up each staff member's performance during the year and perform a mid-term and a yearly performance appraisal of all staff members;
Manage all HR related subjects (illness, holidays ...).
OTHER
Actively contribute to cross centers information sharing and common projects;
Organize and take part in school events, workshops, trainings, outings and activities which may take place at weekends or in the evening;
Liaise with colleagues and work flexibly
Attend staff meetings
Respect school rules and regulations.
4. SKILLS AND EXPERIENCE
Education: Bachelor's degree required, Master's degree preferred;
Experience in marketing and/or humanitarian/development projects;
3 years minimum experience in fundraising in an NGO or in a commercial position in link with corporate citizenship or corporate social responsibility;
Experience working with local and international companies/organizations is a plus;
Detail-oriented and must have strong organizational skills;
Good relational skills;
Research skills;
Business sense particularly in terms of building network;
Good management skills;
Excellent oral and written English communication skills;
A good command of French will be considered an advantage although not mandatory;
Committed to work in NGO set-up;
Can work in a multicultural and dynamic environment.
5. STATUS AND CONDITIONS
Regular Contract
Hybrid work setup
Bonus linked to the performance