control tower Assistant - finance & invoicingDSV

Job Req Number: 31819
Time Type: Full Time
Purpose of the role
The position is established as the 4PL Finance Controller and Invoicing Staff for one of the world's largest sporting brands. DSV Lead Logistics, as extended arm of customers supply chain, manages global air freight, ocean freight, road freight, sea/air and Sea/Rail flows as well as local on-carriage plus destination customs clearance and in DC intake planning execution for this global key account.
This role could cover any of the Vendor Invoicing, adidas Invoicing and Over & Recovery task part of the global control tower teams based in centralized global shared service center locations.
The 4PL Finance Controller and Invoicing Staff is based in DSV's Shared Service Center Manila and has a direct reporting line into the 4PL Finance Controller and Invoicing Lead.
Key Tasks & Deliverables
Able to learn and perform the following task based on MSOP/ SOP and existing Working Instructions:
Vendor Invoicing billing
2PL Invoicing Payment
Carrier Invoicing Payment
Origin Charges Invoice billing to adidas
Buy vs Sell Over & Recovery
To ensure that all invoices are generated accurately and sent out promptly to customers to facilitate efficient payments by customers, thereby optimizing cash flow.
Verify freight invoices for charge collect shipments received from DSV overseas offices, Carriers and 2PL are accurate and correct.
To ensure copy of invoices with file reference # are send to Finance for posting.
Ensure shipment costs are updated correctly in system.
Monitor that invoices are sent to country and that they send it to customers who requested them either by fax or courier and ensure promptness in responding to such requests.
Retrieve foreign exchange rates from customer who will provide monthly exchange rate to the 4PL for billing purpose on the first week of each month.
Handle dispute and queries from customers and DSV overseas offices on billing matters and resolve them in a timely manner.
Generate shipments billing report as customers' SOP.
Provide an Over-Recovery Rebate report to customer on a quarterly basis.
Quality and compliance responsibilities under NDA / attention given to predetermined processes, SOPs
Alert team leader of any discrepancy in process, unclear instruction received from counterparts in country or document references.
Follow working instructions of superior
Report/escalate of irregularities and feedback to superior regularly
Establish the well cooperation relationship with other team or party
Ensure to meet KPI & ISSC targets, quality responsibility along ISSC/ 4PL Control Tower standards
Quality responsibility along ISSC/ 4PL Control Tower standards
Coordinate with Team Lead any update needed in SOP or update SOP
Assist to gather data needed on reports.
Work under the direction of superiors
Participate in daily stand up meetings
To take up additional task as assigned
Regular job rotation and knowledge handover within the team
Punctual, Flexible in working hours
Adheres to local ISSC rules and guidelines
Travel Requirements
This role may require travelling.
Function - / Market & Industry knowledge / Business Acumen / Process working
Basic business understanding
Understanding of logistics and supply chain management advantageous
Experience with the use of web-based systems and MS Office in general
Team spirit and social competence in an international environment
Basic understanding of customer requirements in terms of information flow, transportation, warehousing & logistics
Basic knowledge in freight forwarding, logistics and supply chain solutions (processes, products & IT solutions)
Basic understanding in Logistics Finance and Charges
Understands Incoterms
Ability to work in a diverse environment and cultures
Self-reliant organization of the own operational procedure / work flow and the assigned tasks in line with the internal guideline
Quick comprehension and focused work
Resilience, ability to prioritize and meet deadlines
Accurate and reliable working method
Openness and flexibility in meeting customer demands / service attitude
Professional skills development by participation in training and constant self-education.
Capable of remaining professional & effective considering sometimes very stressful situations
Time management (monitoring performance against deadlines and milestones)
Punctual and Flexible in working hours
Ready to take personal accountability for achieving individual and shared goals
Credible with stakeholders, internal / external customers, peers and staff
Educational background / Work experience
Finance / forwarding business education or work experience
Work experience in Service Center or Freight Forwarding
Worked in Logistics Finance and Invoicing or similar function
Minimum 3 years work experience
Language skills
English (written and spoken)
Local language
Computer Literacy
Good Know How in MS-Office applications
Good Know How in web-based applications / Internet
Knowledge in Supply Chain Applications is a plus
Decision Making Authority
Self-organization of the own working space and the tasks assigned under the operational requirements
Responsible delegating of various tasks within the area of responsibility
At least meet or better exceed customer satisfaction, being pro-active.
DSV - Global Transport and Logistics
DSV is one of the very best performing companies in the transport and logistics industry. 56,000 employees in more than 80 countries work passionately to deliver great customer experiences and high-quality services - as part of the operation or in a variety of supporting roles. If you have drive and talent and enjoy responsibility, we'll give you the support you need to explore your potential and forward your career.
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Why DSV
DSV

Manila City, Metro Manila
Permanent
Full-time