billing AssociateStarbreaker Corp.

Job Description:
The Billing Associate is responsible for managing and processing all billing-related activities for Pick Up Coffee stores in the Visayas and Mindanao regions. This role includes overseeing utilityand service billings, coordinating with lessors for billing concerns, and maintaining accuratefinancial records. Reporting directly to the Leasing Manager, the Billing Associates ensures all billing unctions align with leasing operations and financial requirements.
Key Responsibilities:
Billing and Invoice ManagementProcess and manage all store-related rent, utilities, Common Use Service Area (CUSA),and other service billings for Visayas and Mindanao.
● Generate and issue accurate invoices, ensuring compliance with lease terms and storerequirements.
● Follow up on outstanding payments, coordinating with lessors to address discrepanciesor delays, and diligently ensuring payments are made on time to avoid penalties.Account Reconciliation
● Perform monthly reconciliations of all store accounts to maintain accurate financialrecords.
● Identify and resolve billing discrepancies in close coordination with the Leasing Managerand Finance team, ensuring timely resolution.
● Monitor and update payment statuses, maintaining accurate records for future referenceand reporting.Documentation and Record Keeping
● Maintain organized and current records of all billing documents, invoices, and payments.
● Ensure compliance with legal and company standards for documentation and storage ofbilling records.Communication and Coordination
● Work closely with the Leasing Manager to align on billing schedules, payment terms, andlease agreement requirements.
● Coordinate with lessors and service providers to address billing issues and establishclear communication channels.
● Participate in internal meetings to discuss billing updates, challenges, and potentialimprovements.Issue Tracking and Reporting
● Identify, track, and report potential billing issues, ensuring timely resolution to preventservice disruptions.
● Prepare regular billing reports for the Leasing Manager, highlighting payment statuses ,outstanding amounts, and any encountered issues
.Reporting Line:
● Reports directly to the Leasing Manager.
Qualifications:
● Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
● Minimum of 1-2 years of experience in billing or financial administration, preferably in aretail or real estate setting.
● Strong understanding of billing processes and financial record-keeping.
Competencies (Knowledge, Skills, and Attributes):
● Excellent attention to detail and accuracy in handling billing tasks.
● Proficient in Microsoft Office, especially Excel, and experienced with billing or accounting software.
● Strong communication skills, with the ability to effectively manage inquiries and follow upon payments.
● Ability to work independently while collaborating closely with the Leasing and Financeteams.
● High integrity and commitment to maintaining confidentiality in financial matters.
● Strong problem-solving