assistant ( Accounting) - 3Seaoil

Are you looking to be a part of a company that cares about your professional growth, all while empowering you to become the best person to your family, peers, and the community? Discover how a career in SEAOIL can nurture your growth, as you make your mark in fuelling a better future for others.
Every role in SEAOIL contributes significantly to the company. Here's a summary of what you will be doing in this job:
Prepares Accounts Payable Vouchers (APV's) for various transactions in the assigned area, in accordance to existing Accounting Department policies and the Accounts Payable Lead Time Matrix
Validates the correctness and completeness of received documents (e.g. Payment Requests, billing statements, invoices, etc.) including payment details, required signatures and attachments / supporting documents prior preparation of APV's
a. Monitors transmitted purchase orders (P.O.) from the Procurement Department
b. Monitors invoices, billings, delivery receipts, and other attachments from suppliers
Prepares APVs for cash advance, liquidation, and reimbursement requests filed by employees in the assigned area
a. Validates the correctness and completeness of the duly accomplished Payment Request form (e.g. details of the request, required signatures, attachments / supporting documents, etc.)
b. Processes the cash advance requests of employees in the assigned area
- Verifies from the cash advance monitoring sheet if the requesting employee has any pending liquidation to ensure that the "No Liquidation, No Cash Advance" policy will be implemented
- Monitors and updates the cash advance monitoring sheet
- Sends the summary of overdue pending cash advances to the Human Resources Management and Development (Compensation and Benefits) Department for salary deduction
c. Processes liquidation or reimbursement requests from employees in the assigned area
- Validates the allowable limit for a particular type of expense
Prepares APVs for payment of liabilities to haulers based on the assigned type of transaction
a. Verifies billing statements submitted by haulers against delivery receipts, trip tickets, and freight rate table provided by Distribution (Transport) Group
Prepares APVs for payment of liabilities to utility companies on or before the due date
Prepares APV's for replenishment of petty cash fund and revolving fund
a. Ensures that petty cash fund and revolving fund custodians submit their requests with proper attachments
b. Checks if expenses to be replenished are within allowable limits
c. Ensures that petty cash fund and revolving fund summary reflects all the necessary information including:
-. Total amount of the fund allocated for a specific purpose
- Expenses incurred within the period
- Remaining cash-on-hand balance
d. Conducts quarterly audit of petty cash and revolving fund custodian/s in the assigned area
Prepares APVs for payment of liabilities to dealers and various suppliers in the assigned area, based on the assigned type of transaction, including, but not limited to, the following:
a. Gift / Fleet reimbursements
b. Locator rentals
c. Marketing programs for stations
Submits prepared APV's to the Accounting Supervisor (Accounts Payable) for validation
Ensures that validated APV's are endorsed to the Finance (Treasury) Department within the cut-off and maintained in the accounts payable transmittal schedule
Prepares necessary accounting entries
Updates the Netsuite System to record clearing of fleet cards and gift cards used / redeemed in stations in the assigned area
Performs monthly closing of employees' gas up prepayments for dealers in assigned area
Reconciles assigned payable accounts for management and external financial reporting
Handles all accounts payable-related concerns and follow-ups from employees, dealers, and suppliers
Maintains relevant accounting documents and reports and ensures that all records are in accordance to I.S.O. standards
a. Updates the accounts payable monitoring sheet
Performs other functions that may be assigned from time to time.