Administrative Assistant/clerkSalvador Llanillo Bernardo Attorneys-at-Law

JOB PURPOSE:
Handle a variety of personnel-related and administrative duties, ensuring smooth communication and prompt resolution of all queries.
DUTIES & RESPONSIBILITIES:
Reports directly to management and supervisors, including the HR and Admin Supervisor and Partners
Performs other clerical, administrative, and management tasks as required by supervisor and management
Proactively prepares all the On-Boarding requirements/documents needed by the newly hired employee
Develops and maintains the Engagement Management System and other HR database in a timely manner
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.)
Assist in payroll preparation by providing relevant data (checking of staff's overtime, encoding and checking the transportation reimbursements of the professional staff, etc.)
Coordinate communication with applicants and schedule interviews
Conduct initial orientation to newly hired employees
Actively responds to inquiries regarding policies, procedures, and programs
Maintains employee confidence and protects operations by keeping human resource information confidential
Perform other tasks that may be assigned from time to time
Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
In-charge of keeping all compliance documents like Certificate of Registration, Business Permits and Contract Leases
Responsible for Office Maintenance (i.e. Aircon, Janitorial Services, Pest Control).
Ensures that necessary office supplies are available from time to time (i.e. Sticker, Notepad, ID Lace, and Business Card)
In-charge of releasing Chargeability Reports of all Senior Associates and Junior Associates every payroll period
Perform other tasks that may be assigned from time to time
QUALIFICATIONS:
Candidate must have a Bachelor's/College Degree in any course;
Good interpersonal skills;
People oriented, flexible, and keen to details;
Can work under pressure and meet tight deadlines;
Reporting Skills, Dependability, Organization, Scheduling, Confidentiality, Independence, Orienting Employees, Verbal Communication, Teamwork, Microsoft Office Skills;
Highly organized, trainable and has an ability to work in a fast paced work environment;
Ability to multi-task;
Knowledgeable in MS Office; and
Fresh graduates are highly encouraged to apply.