Accounts Payable specialistReliasourcing Inc.

Job Description: Accounts Payable Associate
Position Overview: We are seeking a detail-oriented and organized Accounts Payable Associate to join our finance. As an Accounts Payable Associate, you will be responsible for accurate and timely processing of vendor invoices, ensuring compliance with company policies and procedures. You will collaborate with internal stakeholders and vendors to resolve inquiries and discrepancies. This position reports to the Accounts Payable Supervisor or Manager.
Responsibilities:
Invoice Processing:
Review vendor invoices for accuracy, completeness, and proper authorization.
Enter invoices into the accounting system, ensuring accurate coding and appropriate documentation.
Obtain necessary approvals for invoices and support documentation in accordance with company policies.
Monitor and process recurring payments, such as subscriptions or service contracts.
Assist in reconciling vendor statements and resolving any discrepancies.
Vendor Communication and Management:
Collaborate with vendors to resolve invoice discrepancies, payment inquiries, and other accounts payable-related issues.
Maintain positive vendor relationships through timely and professional communication.
Respond to vendor inquiries and follow up on outstanding items in a timely manner.
Assist in evaluating vendor performance and compliance with contractual terms.
Payment Processing:
Prepare and process payment batches, including checks, wire transfers, or electronic payments, in accordance with payment terms.
Verify accuracy of payment details, including vendor information, invoice amounts, and payment deadlines.
Ensure compliance with internal controls and segregation of duties in the payment process.
Assist in preparing and reconciling accounts payable-related reports.
Expense Reimbursement:
Review and process employee expense reports, ensuring compliance with company policies.
Verify accuracy, completeness, and appropriate supporting documentation for expense reimbursement.
Collaborate with employees to resolve any expense-related issues or discrepancies.
Month-end and Year-end Close:
Collaborate with the general ledger team to ensure accurate and timely financial reporting.
Requirements:
High school diploma or equivalent. Associate's degree in Accounting or related field is a plus.
3 years of experience in accounts payable or related finance role, preferably in a SaaS or technology company.
Familiarity with accounts payable processes, including invoice processing, payment processing, and vendor management.
Proficiency in using accounting software and MS Office applications, particularly MS Excel.
Attention to detail and accuracy in data entry and recordkeeping.
Excellent organizational and time management skills to prioritize tasks and meet deadlines.
Strong communication and interpersonal skills to interact effectively with internal stakeholders and external vendors.
Ability to work both independently and collaboratively in a team environment.
Strong problem-solving skills and ability to proactively identify and resolve issues.
Familiarity with expense reimbursement processes is a plus.
This job description provides a general overview of the responsibilities and qualifications for an Accounts Payable Associate. Actual job duties and requirements may vary depending on the specific organization and its needs.