Accounts Payable specialist - alabang (contract)Talentium Inc

KEY RESPONSIBILITIES:
Accounts Payable:
● Processes vendors' invoices and employees expense reports;
● Responsible for the resolution of invoice and expense report issues and
problems;
● Ownership in investigating and resolving any AP items on the Cashbook;
● Responsible for checking expense report against receipts;
● Coordinates with internal customers (Business Units) for any query and/or
disputes;
● Works with the supply chain teams (Procurement) for 3 way matching
problems;
● Responsible to minimize the number of invoices not validated/not accounted in
the system;
● Monitors purchasing accruals (including clean-up activities);
● Reconciles supplier statements;
● Responsible to close SAP modules during month end;
● Other related duties which may be assigned by immediate superior (Finance
Manager)
Payments:
● Initiates payment runs with reasonable promptness and accuracy which
includes ability to resolve issues with minimum supervision (includes ensuring
full approval in the bank within 24 hours from initiating the batch);
● Ensures prompt application of Credit Notes and Prepayments/Advances;
● Seeks approval for payment batches from BU's and adjusts payment batches as
required;
● Liaises with the following:
o GA Team (FSSC) - that payment batches are uploaded promptly to the
correct bank
o Bank Approver (BU/FSSC) - ensures that that payment batches are
approved and released on time
● Deals with daily payment concerns of BUs including requests for urgent
payment and employee related payments/payroll;
Account Reconciliations, Accruals and other reports:
● Performs the following schedules/reconciliations:
Weekly:
o Not Accounted/Not Approved invoices report, highlighting top 10
approvers (with the most number of pending invoices);
Monthly:
o Prepares monthly accrual and journal entries based on unprocessed invoices
o Reconciles intercompany transactions with affiliates;
o Generate and prepare reports on data needed in CARS such as SOA, invoices
processed
JOB SPECIFICATIONS
● Must Have:
o Candidate must possess at least a Bachelor's/College Degree in
Finance/Accountancy or equivalent.
o At least 4 years accounts payable or general accounting-related work
experience
o Should have experience in Shared Services
o Should have experience with ERP Systems (SAP preferred)
o Should have good analytical skills
o Above average communication and interpersonal skills
o Team player skills
o Be able to work in a structured environment
o Good people's skills
o Excellent EXCEL skills
● Preferred
o Proven ability to work under pressure
o Able to work with the least supervision needed
o Worked in an international and culturally diverse organization
o Certified Public Accountant
● Key Competencies
o Work management
o Quality Commitment
o Problem Solving
o Interpersonal Relations/Teamwork
o Communication
o Versatility/Adaptability
Summary of role requirements:
Looking for candidates available to work on weekdays
More than 4 years of relevant work experience required for this role
Working rights required for this role