Accounting specialistElevate and Delegate

Our client is a construction company who is seeking a highly motivated Accounting Specialist. As an Accounting Specialst, you will be responsible for overseeing all accounting functions within the organization, ensuring accuracy, compliance, and timely execution of various financial processes. Your role will involve handling tasks related to Accounts Payable, Accounts Receivable, Payroll, General Accounting functions, and other business responsibilities. Proficiency in Sage 300 is essential, as you will be leveraging the software to optimize existing processes and maintain financial records. Your ability to coordinate with vendors, project managers, and other stakeholders will be crucial in ensuring smooth financial operations and adherence to project-specific compliance requirements.
Responsibilities:
Accounts Payable:
Receive and enter invoices with the correct job name and phase code.
Track AP aging and obtain timely approvals for invoices.
Coordinate with vendors to resolve any invoice discrepancies.
Monitor and ensure compliance with project-specific requirements.
Respond to vendor inquiries regarding payment status.
Complete check runs within Sage and process payments, including lien waivers.
Accounts Receivable:
Collaborate with project managers to enter pay applications and invoices into Sage.
Track invoice due dates and ensure timely submissions.
Monitor AR aging and issue reminders for overdue invoices.
Payroll:
Collect timesheets and process biweekly payroll using Sage.
Verify state/local tax rates and withholdings.
Prepare and submit certified payroll documentation for prevailing wage projects.
Handle payroll tax payments and track employees' PTO.
General Accounting functions:
Input and balance credit card statements monthly.
Reconcile monthly bank statements.
Distribute W2's and 1099's annually.
Prepare and submit quarterly federal and state reports.
Compile and present monthly reports to ownership.
Assist in updating projections for Work in Progress (WIP) in quarterly financial statements.
Provide information to CPA firm for yearend financial statements and taxes.
Other business responsibilities:
Manage employee benefits programs and annual enrollments.
Handle project bonding requirements, paperwork, and reporting in collaboration with ownership.
Maintain the subcontractor database and update vendor information after bid selection.
Familiarity with Construction Administration processes, including drafting and issuance of contracts, purchase orders, change orders, etc.
Organize and maintain records on the company's server.
Handle equipment and vehicle registration renewals.
Track rent payments and lease expiration dates for company-owned properties.
Requirements
Bachelor's degree in Accounting, Finance, or a related field.
Proven experience as an Accountant, preferably in a similar senior role.
In-depth knowledge and proficiency in Sage 300 software.
Strong understanding of accounting principles, regulations, and financial reporting.
Familiarity with construction industry accounting practices is a plus.
Excellent attention to detail and organizational skills.
Strong analytical and problem-solving abilities.
Effective communication skills to collaborate with various stakeholders.
Ability to work independently and handle multiple tasks efficiently.
Knowledge of payroll processing and tax regulations.
Prior experience in managing employee benefits and vendor relationships is advantageous.
Benefits
Paid Time-off
Paid Holiday
Salary: $1000 - $1200 USD/month
Technical Requirements
Dedicated workstation at home
30 MBPS minimum Internet connection
Backup device and Internet in times of power outages