Accounting AssistantCROSSWORLD MARINE SERVICES INC.

General Responsibilities:
Perform the responsibilities identified in the Quality Management System (QMS) and other tasks that may be assigned from time to time as supervised by the Treasury Officer, General Accountant, Accounting Supervisor or Senior Accountant.
Specific Responsibilities for Treasury (when applicable):
1. Reviews and verifies payment requests (PR) and its supporting documents received from different departments.
2. Prepares the payment order in the Accounting System and encodes its relevant journal entries.
3. Prints checks and other bank forms for review of the Treasury Officer.
4. Prepares monthly crews' special allotment/MPO in BPI allotment system and encode its relevant journal entries in the Accounting System.
5. Reviews various documents for filing from the Accounting Department and sort documents for filing to facilitate more efficient filing and retrieval. Also, ensures that documents are properly stored.
6. Creates folder for accounting transactions to create files (payment orders, adjusting entries, and accounts payable). Ensures that each relevant transaction has an individual folder properly labelled and all documents are properly filed.
Specific Responsibilities for Allotment (when applicable):
7 Encodes and maintains the crew's relevant information in the BPI allotment system.
8. Prepares Monthly Crew Allotments based on printouts from Accounting system and encodes its relevant journal entries in the system.
9. Prepares the required reports and corresponding supporting documents for payments to the appropriate authorities.
10. Handles initial/simple inquiries regarding Monthly Crew Allotments.
Specific Responsibilities for Accounts Payable (when applicable):
11. Reviews and verifies payment requests (PR) and its supporting documents received from different departments.
12. Reviews and verifies suppliers's statements of accounts and its supporting documents.
13. Prepares the accounts payable voucher in Accounting System and encodes its relevant journal entries.
14. Reviews and verifies liquidation reports submitted by employees and prepares relevant journal entries.
15. analyzes and reconciles the suppliers' ledgers and employees' advances for expenses account to be able to prepare necessary journal entries needed.
Specific Responsibilities for Billing (when applicable):
16. Reviews and verifies payment requests (PR) from different departments and payment orders (PO) from Treasury and its supporting documents.
17. Prepares the debit and credit notes in Accounting System and encodes its relevant journal entries.
18. Prepares monthly management accounts or statement of accounts together with the corresponding debit and credit notes.
19. Analyzes amd reconciles the claims and owners' account to be able to prepare necessary journal entries as needed.
Specific Responsibilities for General Accounting (when applicable):
20. Analyzes and reviews relevant documents to be able to encode necessary journal entries in the Accounting system.
21. Assists the General Accountant, Accounting Supervisor or Senior Accountant in maintaining the relevant ledgers or accounts in Accounting System