Talent Acquisition Specialist | ai & robotics (us-based firm)Pearl Talent

Work Arrangement: Monday - Friday, 9 AM - 6 PM PST (with flexible hours)Job Type: Full-time, Independent Contractor.Salary Range: Competitive; based on experienceWork Schedule: 40 hours per week, Monday-Friday.Locations: Remote, open to candidates who can work PST hours.About Pearl Talent:Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.Hear why we exist, what we believe in, and who we're building for:Why Work with Us?We're not just another recruiting firm-we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.About the Partner Company:Our partner company is developing an AI-powered robotic system to automate repetitive lab protocols in biology-tackling the biggest bottleneck in life science discovery: data generation. By combining cutting-edge robotics with artificial intelligence, computer vision, and natural language processing, the partner company's embodied lab intelligence platform aims to eradicate all diseases within our lifetime.Role Overview:The TA Specialist will play a critical role in driving a seamless and efficient hiring process for the partner company. This person will manage end-to-end recruitment logistics-from candidate scheduling and interview coordination to offer letter preparation and agency communication. The ideal TA Specialist is hyper-organized, proactive, and thrives in a fast-moving, high-accountability environment. As a core member of a small, collaborative team, this role offers room to grow into broader operations work based on performance and initiative.Key ResponsibilitiesCandidate Scheduling & Coordination
Lead initial screener calls and coordinate interview availability between candidates and internal team members
Manage end-to-end interview scheduling, including final onsite interviews
Ensure all meetings have proper calendar invites and supporting details
Organize and follow up on candidate reference checks
Logistics & Candidate Experience
Serve as the primary point of contact for candidates throughout the process
Follow up on interview feedback within one business day
Coordinate next steps and updates with partner recruitment agencies
Arrange travel logistics for candidates flying in for onsite interviews
Administrative Support
Draft and submit offer letters for review and approval
Ensure interviewers are briefed on candidate-specific questions prior to interviews
Maintain and update recruitment templates and internal documentation
Operational Support & Ad-Hoc Projects
Take on additional operational responsibilities based on performance and capability
Support continuous improvement initiatives across the hiring process
Collaborate closely with leadership and cross-functional teams on special projects
RequirementsNon-Negotiables:
1+ year performing high-level recruitment, supporting multiple hiring initiatives
Great communication skills - written and verbal
Able to juggle multiple tasks without letting anything fall through the cracks
Takes full ownership of responsibilities and follows through without needing close supervision
Keeps stakeholders in the loop, asks for help when needed, and shares updates regularly
Able to navigate changing situations with thoughtful, solutions-first thinking
Open to feedback, eager to improve, and motivated to take on more responsibility over time
Nice-to-Haves:
Experience coordinating with partner recruitment agencies
Familiarity with offer letter drafting and candidate travel logistics
Background in fast-paced or early-stage environments
Demonstrated ability to handle ad-hoc or cross-functional operational tasks
Experience with calendar systems, ATS platforms, or recruitment CRMs
Strong cultural fit-someone who is resourceful, constructive in communication, and brings positive energy to remote teams
Benefits
Remote Work: Fully remote-work from anywhere
Generous PTO: Ample paid time off to rest and recharge
Direct Mentorship: Grow through guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Work and connect with professionals around the world
Work-Life Balance: Flexible hours that support a healthy work-life balance
Our Recruitment Process: * Application
Screening
Skills Assessment
Top-grading interview
Client Interview
Job Offer
Client Onboarding
Pearl Talent

Metro Manila
Contract
Full-time