pearl talent- Project Manager (recruitment operations) - i005Pearl Talent

IndustryRecruitment & Staffing ServicesWork ArrangementFully RemoteJob TypeIndependent Contractor, Full-TimeWork Schedule40 hours per week, with core hours between 9 AM - 6 PM ESTLocations
Philippines
LATAM (Mexico, Colombia, Brazil, Argentina)
Other remote regions with strong English communication and recruitment/project management experience
About Pearl Talent:Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.Hear why we exist, what we believe in, and who we're building for:Why Work with Us?At Pearl, we're not just another recruiting firm-we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work-not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success.Role Overview:We are hiring a Project Manager (Recruitment Operations) to act as the central execution engine across all internal hiring and recruitment operations initiatives. This role manages 60+ active requisitions, 7-8 concurrent internal recruitment projects, and cross-team initiatives that require high clarity, precision, and rapid follow-through.You will partner closely with leadership to streamline operations, escalate blockers early, maintain momentum across all workstreams, and bring discipline to reporting and project execution. This role is ideal for a detail-oriented operator who thrives in fast-paced environments, manages complex workloads with ease, and ensures projects never stall.Your ImpactYour core impact lies in:
Ensure all recruitment projects, requisitions, and internal initiatives move forward without delays
Remove operational load from leadership, allowing them to focus on strategy
Improve visibility, accountability, and reporting practices across all recruitment teams
Help scale the organization's operational systems, dashboards, and workflows
Increase execution speed and reduce bottlenecks across projects and teams
Areas of Responsibility:Role & Requisition Tracking
Own tracking and movement of 60+ active roles
Monitor progress, identify bottlenecks early, and escalate when necessary
Maintain accurate dashboards, timelines, and reporting across all requisitions
Project Management Across Recruitment
Manage 7-8+ simultaneous recruitment projects
Run structured check-ins, track action items, and ensure deadlines are met
Coordinate with team members to keep each project unblocked and aligned
Support cross-functional initiatives requiring centralized PM oversight
Founder & Leadership Support
Take over project execution tasks to reduce founder operational load
Provide leadership with clear, concise updates and escalate blockers when needed
Ensure founders step in only when strategic decisions are required
Internal Process Optimization
Build or assist with automated dashboards, weekly reviews, and reporting systems
Identify gaps in recruitment workflows and propose improvements
Support optimization of ATS, outreach tools, sourcing workflows, and internal systems
Cross-Team Collaboration
Work closely with Talent Matching, Sourcing, and Recruitment Ops
Align shared projects and enforce accountability to deliverables
Document SOPs and maintain accurate, organized project documentation
RequirementsMust-Haves (Required)
3+ years of experience in project management, operations, or recruitment operations
Experience managing multiple concurrent projects in a high-urgency environment
Exceptional organizational skills with meticulous attention to detail
Strong ownership mindset and consistent follow-through
Experience creating dashboards, reports, or process documentation
Ability to identify blockers early and proactively remove them
Excellent communication skills-clear, structured, and concise
Comfortable working with founders and leadership teams
Nice-to-Haves (Preferred)
Experience in a recruiting agency, RPO, or startup talent team
Familiarity with ATS platforms and sourcing workflows
Experience with Notion, Asana, Airtable, or similar tools
Background in process improvement or workflow automation
Who strongly shares our
Tools ProficiencyMust-Haves (Required)
Project management tools (e.g., Asana, Airtable, Notion)
Documentation tools (Google Workspace)
ATS or pipeline tracking systems
Nice-to-Haves (Preferred)
Automation tools (Zapier, Make, or equivalents)
Reporting/dashboard tools
Communication platforms (Slack, Zoom)
BenefitsWhat You'll Gain:
Monthly performance bonus
Fully remote, forever
Annual team retreat
Unlimited PTO
Real-world experience in recruitment marketing and sourcing
A behind-the-scenes look at how we connect people with opportunities
A supportive team that values your growth and ideas
Ready to Join Us?
If you're hungry to lead, build, and scale-and you've done it before-then this is the opportunity you've been waiting for. Apply now and help us build the world's best recruitment team!
Pearl Talent

Makati City, Metro Manila
Contract
Full-time