Purchasing specialist (fixed-term)Japan Tobacco International

We're JTI, Japan Tobacco International, and we believe in freedom.
We think that the possibilities are limitless when you're free to choose. We've spent the last 20 years innovating and creating new and better products for our consumers to choose from. It's how we've grown to be present in 130 countries, and how we've grown from 40 to 4,000+ employees in the Philippines since 2009.
But our business isn't just business, our business is our people. Their talent. Their potential. We believe that when they're free to be themselves, to grow, travel and develop, amazing things can happen for our business. That's why our employees, from around the world, choose to be a part of JTI. It's why 9 out of 10 would recommend us to a friend, and why we've been recognized as INVESTORS IN PEOPLE in the Philippines.
It's the perfect moment for you to #JoinTheIdea. We're opening our Global Business Service center in the heart of BGC Manila and looking for more than 300 bright minds to join a global multinational with an exciting start-up vibe.
PURCHASING SPECIALIST
You will be part of the Purchasing Transactions & Reporting team with the following key responsibilities: a) Execute the purchasing process for a selection of Market/Factories in scope of the Manila GBS; b) Have end-to-end understanding of P2P process and all JSOX and compliance controls; c) Provide quality customer service by working closely with all stakeholders; d) Find solutions and identify opportunities for process improvements to drive business targets and KPIs; e) Support Purchasing & Reporting CPL with regular reviews of documentation to ensure up-dates are reflected in a timely manner.
What will you do:
1) You will perform core service delivery:
Ongoing operations: Purchase Request (PR) validation / Purchase Order (PO) creation & modification, Good Receipt - GR/IR follow up, initiate down payment / MyRequest submissions, Vendor creation & Invoice queries management;
Process high volumes of PR/PO creation into SAP system in line with Policies and Procedures whilst heavily focusing on accuracy;
Challenge non-compliant documents and address them to end-users whilst still meeting KPI's and SLA's set;
Organise own workload to meet daily targets and work very closely with the immediate and wider P2P team to provide support when required. Take accountability to make decisions that will support the speed to provide team results.
2) You will contribute to process improvement:
Support CPL and Expert in process and system improvements by proposing optimization, simplification and automation.
3) Ensure control and compliance:
Perform the assigned JSOX / operational controls in accordance with the internal documentation;
Escalate all controls failures and ensure mitigation actions are in place for each failure.
4) Foster teamwork:
Handle ad-hoc tasks delegated by the CPL;
Assist and provide support to other GBS groups within the area of responsibility;
Take part in local and global projects upon assignment by the CPL;
Propose process improvements in the area of the responsibility.
Who are we looking for:
University degree (Business or Finance)
Proven experience of working in a Purchasing, Finance / budgeting position
Proven ability to process high volumes with high accuracy to tight / moving deadlines
Experience of working with Key Performance Indicators (KPI's) and Service Level Agreements (SLA's)
Experience in a Shared Service Centers is a plus
Strong command of English Language (oral and written). Knowledge of languages of the markets within the GBS scope is a plus.
Understand Purchase to Pay (P2P) end to end processes
Structured with attention to details
Customer-centric Strong analytical skills
Able to support process improvements initiatives
Able to recommend solutions for problems
Able to make decisions under pressure, work to tight deadlines
Proficient SAP User
Proficient Microsoft Excel user;
Support Team objectives
What's in it for you?
Work in JTI GBS Manila's ultra hip and modern office in West McKinley, Taguig!
Be covered with medical insurance upon hiring, with dependent coverage and medicine allowance
Receive cash allowances such as meal and transport allowance
Flexible working arrangements
Have access to over 200 company training
Be part of a truly international and diverse company with over 40,000 employees in 130 countries.
Experience the culture of an Investors in People certified company
Find out why 9 out of 10 employees recommend us to a friend.
Understand why 9 out of 10 employees say they feel free to be themselves.
What are the next steps?
Thank you for applying!
We will make that you'll receive a reply within 2 weeks after the applicationdeadline.
Japan Tobacco International

Taguig City, Metro Manila
Permanent
Full-time