Procurement & admin associate (fixed term)World Vision International

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories!
Key Responsibilities:
a) Support the Visayas Procurement Team in the following:
b) Follow up suppliers' submission of registration documents and quotations;
c) Monitor suppliers' timely delivery of orders and remind receivers of delivery date to ensure authorized receiver is present during actual delivery.
d) Ensure receipts of goods, works and or services are documented as per defined procedures.
e) Coordinate with suppliers on the timely submission of invoice. Review and reconcile invoice correctness against purchase order and ensure timely sending of invoice to Shared Services Center
f) Monitor and manage claims from suppliers for any defects; shortage, missing parts and other related issues and concerns.
g) Reviews requisition and ensure accuracy, terminology, and specifications.
h) Ensure that every procurement is initiated with comprehensive and duly approved Purchase Requisition;
i) Ensure competent quality execution and monitoring of all purchasing transactions;
j) Determine the proper sources and suppliers of Goods, Works and Services (GWS) its availability, terms of sales and mode of delivery to support and ensure timely implementation of the organization's deliverables.
k) Prepares, coordinates and conducts negotiations with suppliers to achieve business objectives. Negotiate the best pricing and terms of sales for the organization.
l) Recommend and or select the best bid/offer among potential suppliers;
m) Prepares and issue Purchase Orders and documents in accordance with WV Policies and Procedures;
n) Maintain a good level of professional relationship with suppliers as well as strong partnership with internal customers;
o) Manage hard and soft copies of supplier's prequalification documents.
p) Ensure hardcopies of suppliers' invoice, delivery receipt and other supporting documents for suppliers' payment are forwarded to Finance.
r) Sets and defines periodical or annual performance accountability and deliverables under the supervision of immediate supervisor.
s) Submits monthly reportorial requirements to immediate supervisor.
t) Models biblical ethics, Christian values and beliefs in action and lifestyles while in and out of duty.
uDemonstrate an understanding of and commitment to World Vision's Core Values in the approach to work and relationships
Applicant Types Accepted:
World Vision International

Mandaue City, Cebu
Permanent
Full-time