hr/ Admin AssistantGlobal Headstart Specialist

- Welcoming visitors and directing them to the relevant office/personnel.
- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Maintaining general office files, including job files, vendor files, and other files related to the company's operations.
- Purchasing office supplies, equipment, and furniture.
- Overseeing the maintenance of office facilities, and equipment.
- Answering phones and responding to client requests and inquiries.
- Managing and updating company databases.
- Keeping track of inventory and ordering supplies.
- Maintaining financial and client records.
- Drafting and mailing customer correspondence and newsletters.
- Organizing events, scheduling meetings, and making travel arrangements.
- Managing the maintenance of office and facility equipment.
- Providing administrative support to other departments or projects as needed.
- Performing other duties as assigned and/or other relevant duties when needed.
Requirements
- Responsible for contracts, payroll, and general administrative duties
- Must have 3-4 years office administration experience and finance handling exposure.
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access) and Google Drive, Sheets and preferably has used Quickbooks QBO.
- Must know how to handle, prepare and create: 201 files, compensation and benefits, government permits and license, AP/AR.
- Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
- Strong organizational, administrative and financial skills. Good with math.
- Excellent communication skills, both written and verbal.
- Detail-oriented with strong analytical and problem-solving skills.
Zoho

Makati City, Metro Manila
₱18,000-20,000 per month
Permanent
Full-time