finance & Admin OfficerAnthill Fabric Gallery Inc.

ANTHILL Fabric Gallery is a social and a cultural enterprise that works to preserve and promote traditional Philippine weaves through contemporary and zero waste designs to provide sustainable livelihood to partner communities.
 
MISSION
 
To enable Filipino weaving communities to preserve and promote the tapestry of hand-loomed fabric traditions and apply them to contemporary lifestyle products accessible to all.
 
VISION
 
A convergent community where individuals value Filipino culture and identity embodying them into their way of life.
 
For more information about our company, visit our website www.anthillmarkets.com and www.anthillfabrics.com
 
FACEBOOK PAGE: https://www.facebook.com/AnthillFabricGallery/
INSTAGRAM: https://www.instagram.com/anthillfabric/
 
About the role
 
The Finance & Admin Officer ensures the smooth operation of ANTHILL's financial systems and office processes. This role combines accuracy, efficiency, and reliability in managing our numbers and supporting day-to-day administrative needs. You'll help keep our operations grounded and accountable-so we can continue weaving impact across communities.
 
Key Responsibilities:
 
Finance
Maintain accurate records of daily financial transactions
Prepare and issue invoices, and monitor accounts receivable/payable
Generate monthly, quarterly, and annual financial reports and analysis
Reconcile bank statements and track deposits and disbursements
Prepare weekly cash position reports and support budget planning
Facilitate check and voucher preparation and release
Conduct internal financial audits and ensure documentation accuracy
Oversee inventory reporting in coordination with the Sales & Ops team
Manage and maintain our Quickbooks accounting system
Implement and review financial policies to ensure best practices
Administration
Monitor office supplies and place timely orders
Maintain organized filing systems for both confidential and standard documents
Update company databases and prepare expense and office budget reports
Manage company calendar and schedule internal/external meetings
Answer employee and client queries professionally and promptly
Ensure compliance with government agency requirements (e.g., BIR, SSS, PHIC, HDMF)
Qualifications:
Graduate of Accounting, Finance, or a related business course
At least 1 year of relevant experience in finance or admin roles
Proficient in Quickbooks software (non-negotiable)
Strong attention to detail, high level of accuracy, and organizational skills
Self-starter, highly trainable, and able to manage multiple priorities
Familiarity with inventory processes and reporting is a plus