facility AdministratorKroll

Job Category: Corporate ServicesJob Description:The Office Facilities Coordinator is responsible for ensuring the smooth day-to-day operations of the office environment. This role involves managing facility services, coordinating with vendors, supporting employees, and maintaining a safe, clean, and efficient workplace.Key Responsibilities:Facilities & Office OperationsOversee daily housekeeping and ensure cleanliness across all office areas.Liaise with building management for maintenance and infrastructure issues.Manage HVAC, lighting, and plumbing complaints and coordinate timely resolution.Space & Room ManagementManage meeting room bookings and seating arrangements.Allocate cabins for visiting employees, expats, and senior staff.Maintain updated seating charts and coordinate desk moves.Maintenance & Vendor CoordinationLog and track facility-related complaints and follow up with vendors.Schedule preventive maintenance for office equipment and infrastructure.Coordinate with vendors for office supplies, repairs, and services.Review and process vendor invoices and maintain documentation.Employee & Visitor SupportAssist with onboarding/offboarding from a facilities perspective.Support expats and guests with workspace and basic amenities.Address employee queries related to facilities and services.Compliance & SafetyConduct regular safety audits and ensure compliance with health and safety standards.Coordinate fire drills and emergency evacuation procedures.Maintain first-aid kits and ensure emergency equipment is functionalReporting & DocumentationMaintain facility issue trackers and generate periodic reports.Assist in budgeting and cost optimization for facility operations.Document SOPs and maintain records of vendor contracts and service logs.Qualifications:Bachelor's degree.2 - 4 years of experience in office administration or facilities coordination.Strong organizational and multitasking skills.Proficiency in MS OfficeExcellent communication and interpersonal skills.Preferred Skills:Experience working in a CorporateKnowledge of safety regulations and compliance standards.Ability to handle emergencies and resolve issues promptly.#LI-TL1
Kroll

Manila City, Metro Manila
Permanent
Full-time