Executive AssistantRemote Raven

About the RoleWe are seeking a proactive, resourceful, and highly organized Executive Assistant to support executive leadership within a fast-paced commercial real estate firm. This role supports the Designated Broker and leadership team by managing day-to-day operations, coordinating property and brokerage activities, and ensuring smooth execution of business priorities.This position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple moving parts while maintaining professionalism and confidentiality.You will play a critical role in supporting brokerage operations, managing communications, coordinating compliance tasks, and serving as a strategic partner to the executive team.Key ResponsibilitiesExecutive Support & Operations
Manage executive calendars, inboxes, meetings, and daily priorities
Handle call screening, CRM logging, and professional correspondence
Prepare meeting materials, PowerPoint presentations, and briefing notes
Coordinate internal huddles, agendas, and follow-ups
Assist with confidential business files, contracts, and LLC documents
Brokerage & Compliance Support
Track CE hours, licenses, renewals, insurance, and compliance tasks
Maintain broker forms, templates, and internal systems
Support document execution workflows (DocuSign, internal systems)
Update listings, marketing materials, and transaction records
Help manage preventative maintenance schedules and vendor coordination
Project & Property Coordination
Support property management tasks such as vendor requests, maintenance follow-ups, and bid coordination
Assist with tenant improvement coordination, building tracking, and contract renewals
Help prepare marketing decks, market research briefs, and client communications
Administrative Excellence
Organize digital files and OneDrive folders
Create SOPs and streamline workflows
Assist with newsletters, holiday cards, client gifts, and event support
Provide occasional personal assistance (travel reservations, scheduling, errands)
Who You Are
A polished communicator with exceptional professionalism
Obsessed with organization, accuracy, and follow-through
Tech-savvy and eager to learn platforms like CRM tools, DocuSign, Monday.com, and automation workflows
Able to anticipate needs and proactively solve problems
Skilled at handling sensitive information with discretion
Calm, confident, and reliable in a fast-moving environment
Qualifications
3+ years as an Executive Assistant, preferably supporting executives or brokers
Experience in commercial real estate, property management, or brokerage is a strong plus
Advanced organizational and multitasking skills
Strong command of written and spoken English
Proficiency with Microsoft Office Suite & collaboration tools
Experience with CRM systems and online workflow tools
Ability to work US business hours
Why You'll Love This Role
Work closely with senior leadership and directly influence operations
Join a collaborative, driven, high-performance team
Opportunity to expand into operations, compliance, or marketing support
Dynamic role with variety - no two days look the same
This is a 100% Remote jobUp to $6/hrFull time
Remote Raven

Philippines
US$6.00 per hour
Permanent
Full-time