Executive AssistantToyota
Workplace: MetroManila, Manila, Makati
Salary: Agreement
Work form: Full time
Posting Date: 04/10/2025
Deadline: 04/11/2025
About the job Executive AssistantToyota Motor Philippines is looking for an experienced and organized individual ready to take on a pivotal role in our company. We're currently seeking a proactive and detail-oriented Executive Assistant to be based in Makati City.Job Description:Roles & Responsibilities1. Executive Support & Administration
Oversee daily operations in collaboration with senior management and division heads.
Manage complex scheduling, calendar management, and meeting coordination.
Act as the primary point of contact among executives, employees, clients, and external partners.
Generate correspondence and organize files (letters, meeting minutes, memos, reports, technical documents).
Manage the flow of information and communication to senior leadership.
Undertake highly confidential and sensitive assignments.
2. Office & Budget Management
Prepare and monitor budgets.
Coordinate and process business trip documentation, including hotel bookings and transportation for executives, expatriates, and VIP guests.
3. Japanese Expat Coordination
Oversee work permits and paperwork for incoming and outgoing Japanese expats.
Provide comprehensive support for Japanese expatriates by overseeing accommodation payments, coordinating transportation and security arrangements (including driver assignments), and addressing personal, family, and external marketing-related requirements.
4. Visitor Coordination
Coordinate all aspects of visitor arrangements, including itinerary planning, hotel and restaurant bookings, transportation and security logistics, and processing of representation payments.
Qualifications:
Proven experience as an Executive Assistant or similar administrative role.
Excellent organizational and multitasking abilities.
Strong English communication and interpersonal skills. Japanese language is an advantage.
Proficient in Microsoft Office 365.
High level of discretion and confidentiality.
Detail-oriented with the ability to anticipate needs.
Ability to work independently and proactively.
Strong problem-solving skills.
Knowledge of budget management.
Experience in handling highly confidential and delicate assignments.
Familiarity with project-related documents and technical documents.
Prior experience in coordinating complex schedules and extensive calendar management.
Exceptional coordination skills and top of the line customer service.
Additional information:
This position is based in Makati City.
Competitive salary and benefits package.
Toyota
Oversee daily operations in collaboration with senior management and division heads.
Manage complex scheduling, calendar management, and meeting coordination.
Act as the primary point of contact among executives, employees, clients, and external partners.
Generate correspondence and organize files (letters, meeting minutes, memos, reports, technical documents).
Manage the flow of information and communication to senior leadership.
Undertake highly confidential and sensitive assignments.
2. Office & Budget Management
Prepare and monitor budgets.
Coordinate and process business trip documentation, including hotel bookings and transportation for executives, expatriates, and VIP guests.
3. Japanese Expat Coordination
Oversee work permits and paperwork for incoming and outgoing Japanese expats.
Provide comprehensive support for Japanese expatriates by overseeing accommodation payments, coordinating transportation and security arrangements (including driver assignments), and addressing personal, family, and external marketing-related requirements.
4. Visitor Coordination
Coordinate all aspects of visitor arrangements, including itinerary planning, hotel and restaurant bookings, transportation and security logistics, and processing of representation payments.
Qualifications:
Proven experience as an Executive Assistant or similar administrative role.
Excellent organizational and multitasking abilities.
Strong English communication and interpersonal skills. Japanese language is an advantage.
Proficient in Microsoft Office 365.
High level of discretion and confidentiality.
Detail-oriented with the ability to anticipate needs.
Ability to work independently and proactively.
Strong problem-solving skills.
Knowledge of budget management.
Experience in handling highly confidential and delicate assignments.
Familiarity with project-related documents and technical documents.
Prior experience in coordinating complex schedules and extensive calendar management.
Exceptional coordination skills and top of the line customer service.
Additional information:
This position is based in Makati City.
Competitive salary and benefits package.
Toyota
Other Info
Makati City, Metro Manila
Permanent
Full-time
Permanent
Full-time
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Toyota jobs
Santa Rosa, Calabarzon