Executive Assistant cum bookkeeper | work from homeB4B Solutions Inc.

Email and calendar management
Managing the client's email inboxes and calendars efficiently and effectively, actioning as many tasks as possible - leaving only those items that require the clients' direct input
Coordinating the client's tasks and commitments ensuring deadlines are met and priorities managed
Arranging, managing, coordinating, and maintaining the client's schedules, appointments, meetings, events and travel arrangements
Preparing and sending out correspondence on the client's behalf
Travel support (flights, accommodation etc.)
Admin and meeting support
Handling phone calls effectively with politeness and in professional manner and then actioning the request from the caller - this is not an answering service but an actioning service
Preparing agendas (including follow up items from other managers)
Taking minutes of the meeting and distribute these
Emailing invitations to suppliers and other counterparts
Excel support work as needed
Daily bank reconciliation
Updating company databases and spreadsheets, if required
Creating documents, templates, flyers, sales proposals/presentations, as required
Finance support
Managing a payroll process for a small group (14 people)
Supporting accounts payable
Supporting accounts receivable
Supporting account reconciliations
Performing credit card reconciliations
Operations Support
Ensuring actual service delivery to client's clients/customers is undertaken in an effective and timely manner
Transferring data from the ERP system to MS Excel and Microsoft Power BI
Coordinating with clients and suppliers
Using online portals to make freight bookings and generate freight labels
Event management support and employee management support
Conducting research, assembling, and analysing data to prepare reports and documents
Reviewing operating practices, systems, and programs, recommending, and implementing improvements when necessary
Managing multiple and rapidly changing priorities
Provide other support as may be required by the client to give them the headspace to make the important decisions for their businesses.
At least 2-years' experience in supporting business owners or executives in an admin or PA capacity
Highly proficient in Microsoft apps (Outlook, Excel, Teams, Word, PowerPoint, OneNote, Planner, and PowerBI)
Minimum 1 year experience in Payroll, Accounts Payable, and Accounts Receivable
Working knowledge of ERP and CRM systems
Knowledgeable in basic editing tools (e.g., Canva or Adobe Apps)
Familiarity in Exohosted or other similar CRMs
Required Attributes:
Technologically adept with ability to multi-task and exercise flexibility, good judgment, and discretion
Excellent verbal and written English with utmost respect for the confidentiality and the sensitivity of information
Excellent organisational, time management and customer service skills
Proactive mindset with ability to follow instructions and work well independently
High-level of professionalism, attention to detail, reliability, and strong work ethic
Good interpersonal skills to harmoniously work with a team
Advantageous (If you have:)
A bachelor's degree in Finance, accounting, or relevant financial administration course
Working knowledge of payroll systems
Background in dealing with Australian clients.
Clear is looking for a highly skilled Executive Assistant who will help our client drive their business forward. This outstanding professional will enable their client to focus on executing their business strategy, confident that their Executive Assistant (EA) has their backs in organising their working day, keeping projects moving forward and taking decisive actions where required. The EA we are seeking is self-motivated, work-dedicated, flexible, and organised
Role and Opportunity
The Executive Assistant's role is to provide our Australia-based client a broad range of administrative support tasks. It's about helping our client focus on growing their business, rather than getting caught up in the distractions of the day - too much email, too many calls, too many low value, low impact tasks.
This role is an opportunity for a highly skilled and adaptable professional to play a critical function in a growing business. The leaders of the business need support that will allow them to focus on the growth and development of their organisation and free them up from tasks and routine obligations that are currently taking away from that focus.
It's a role for an Executive Assistant with a 'yes' approach to life. The role suits people who can switch between different types of tasks and respond to the changing requirements of a given day. Trust is imperative for the client: they need to be able to trust the EA to take on this role and to provide them with the support they need - to bring solutions and ideas, to show initiative and make suggestions.
We are currently on a work-from-home (WFH) setup.
Paid Vacation Leave
Paid Sick Leave
Work from Home
Medical / Health Insurance
Life Insurance
Other:
Clear is a B4B Solutions company, outsourcing great Filipino talents to work with our Australia-based clients. At Clear you can enjoy the following:
Work-from-home (WFH) setup
PC set with freight expense coverage
Monthly electricity and internet subsidies
Attendance incentive
Employee referral incentive
Quarterly engagement activities
HMO Coverage with free dependents
Group term life insurance coverage
Cash conversion of accrued leave credits after 1 year of employment
Associate / Supervisor Administration and Coordination Business Process Outsourcing 2 openings Bachelor's degree graduate
B4B Solutions Inc. is operating under the Clear Admin People brand, an offshoring company based in Makati City. We offer admin services to business owners (dentists, labour hire operators, accounting firm owners, etc) in Western Australia. We call ourselves admin people because we put people first. We are invested in having a positive impact on everyone's lives. Our management team is dedicated to empowering you to grow personally and professionally to be the very best you can be for years to come in an environment where the best idea wins, no matter where it comes from.We also place great emphasis on characteristics rather than qualifications. We have established a recruitment framework called 6-Tool players to ensure we work with excellent people.A 6-Tool player possesses these six characteristics: Adult, Professional, Smart, Empathetic, Competitive, and has an insatiable Thirst for Learning.
Kalibrr

Makati City, Metro Manila
Permanent
Full-time