Executive Assistant, centralized processing divisionMetropolitan Bank and Trust Company

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Position Title: Executive Assistant, Centralized Processing Division
Job Summary:
Provides administrative and office support to the Senior Officers (FVP and up)
Role Exposure:
Monitors activities of supervising executive to prevent over-lapping of schedules
Gathers pertinent data from the supervising executive relative to the preparation of various reportorial requirements
Provides administrative support along the areas of committee meeting documentation, follow-through reports and other pending matters from different divisions/units
Generates reports, coordinates various correspondences and performance of administrative tasks within the group
Ensures distribution of instructions and/or documents requiring immediate attention/action to appropriate second level officers (division/department heads) in the absence of the Group Head
Screens incoming phone calls
Receives guests/visitors of supervising executive
Maintains a record of all incoming/outgoing transactions/documents of the Group Head including schedules and appointments
Makes business travel arrangements
Sorts, reviews and prepares reply to incoming correspondence
Arranges and reviews all documents needing approval or signature of supervising executive
Ensures that the group's logistics/supplies are sufficient and are kept in order
Maintains an organized filing system for all documents including confidential files
Attends to special instruction on miscellaneous and official matters
Performs other related functions that may be assigned from time to time
Qualifications:
Bachelor's Degree relevant to the job
With at least 2 years' of experience as an executive assistant
Proficient in MS Office
Possesses good communication skills
Other Details:
Rank: Rank and File
Location: GT Capital Tower, Ayala Avenue, Makati