business affairs CoordinatorHogarth Worldwide

Hogarth Worldwide is the world's leading creative content production company. Born to make the best work brilliantly, we combine craft, insight and technology to bring creative work to life for many of the world's most famous brands.
A Hybrid working model
Now offices are fully open we have embraced a hybrid working model, which allows our employees to split their time between the office and other locations, something we hope will provide everyone much more flexibility to their working week. The expectation is that working life at Hogarth will involve working from the office for about 50% of the time for most people. Please speak to the Talent Acquisition team to find out more information.
The Role:
We are looking for a number of Business Affairs Coordinators for our new Manila delivery Centre. The Manila operation will be a strategically important large-scale production hub that services all of our global hubs.
Responsibilities:
Attend project status meetings to get an indication of delivery dates and project timings
Liaising with esteemed, luxury client and affiliates to get TV media plans
Liaising with TV channels to get specs and delivery deadlines
Liaising with Transcreation account management team to communicate deadlines and help prioritizing production
Obtain media schedules from the Account Team
Obtain all the necessary clearance information: (eg. clock number or rough titles, client production name, title, on-screen telephone, on-screen website address, VO artist, Visual Artist, music composer & music publisher
Fulfill all the necessary clear cast (or other regulatory broadcast bodies) obligation and stages
Approved Script
Rough Cut (to help the process/ highlight any problems)
Substantiation documents
Clocked Master (for final approval clear cast Mpeg)
Provide script copy when masters are supplied with no script
Research TV clearance/ regulation within international local markets
Obtain usage details from the Account Team (Visual Talent/ Music/ VO Talent) ensuring they cover the period of intended use
VO Usage: work with the Audio/ Broadcast Producer to obtain international voiceover studio fees & media usage buyout (eg.TV/ Internet/ Radio/ Presentations). Negotiating fees where possible
Arranging additional visual & music licensing where this has lapsed or does not exist for that local market
Arranging artist's contracts
Obtain competitive quotes for delivery based on time lines supplied by the Account Team/ Broadcast Producer
Give the teams sufficient notice of approaching delivery deadlines, the cost affect of missing them and possibly alternative delivery solutions
Usage rights and negotiations
Manage Usage rights trackers.
Usage cost estimates.
Arrange digital delivery with the most competitive supplier (IMD/Adstream/ Beam) and confirm POD
Coordinate delivery with Bookings and Edit Assistant
Supply rotations and consignment notes for all TV & Radio playout
Maintaining the Hogarth Clock Book, issuing all Hogarth clock numbers where necessary
Requirements:
Knowledge of International clearance bodies and processes
Knowledge of international rights management
Knowledge and experience of International distribution processes and suppliers
Ability to handle multiple jobs at one time, on your own or as part of a team
Friendly and co-operative, but confident to manage expectations when required
Tech-friendly - Hogarth are the forefront of new technology and we are developing new systems all the time
Pro-active in expanding and developing the TV Admin department - we are expanding all the time and we are looking for someone to help achieve this
Diversity and Inclusion
Hogarth is committed to diversity and inclusion, through our ideas, our people, how we behave and conduct ourselves. Creating a truly inclusive culture at all levels of the organisation that encourages different points of view, making Hogarth not only a better company and place to work but an environment where everyone experiences connection, opportunity and a sense of belonging.
Please contact if you need the job advert or form in another format.
Data
We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.
When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it's a good idea to read through our Privacy . This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.
Hogarth Worldwide

Manila City, Metro Manila
Permanent
Full-time