Billing StaffMANSFIELD INTERNATIONAL INCORPORATION

JOB RESPONSIBILITIES
1. Responsible of Receiving of MLR/SOS with Daily Sales Report
 Bi-Monthly - Cut Off : 1-15 and 16-30/31
a. Thru Parcel - Sales Assistant
b. SDP Meeting/Office Day - (schedule based in SMD)
2. Preparation of Invoices and Statement of Accounts of all Concession/Consignment and Outright
Customers ( see attached Work Flow )
 Prior to Printing of SOA, ask CNC Coordinator for update of paid and unpaid Sales of the Customers.
3. Endorsement of Sales Invoices and SOA to CNC Coordinator for countering in GMA outlets
only and to all FSC assigned in North and South Luzon and VISMIN Area.
 Invoice - White and Pink copy for countering; Green copy forward to CNC Coordinator for recording in QERP; Yellow copy file for Sales Registry recording.
 SOA - 1st and 2nd copy for countering; 3rd copy for file in SOA folder.
NOTE: Check all the documents need for Countering
4. Reminds or follow up FSC regarding the documents sent for countering.
5. Always update the Invoice Monitoring, DSR Monitoring, SOA Monitoring and Sales Monitoring.
6. Prepares the Sales Registry for the taxable month and forward to Accounting.
 Deadline before 15th of the following month.
7. Printing Invoice, Concession and Consignment Slips of Finished goods for delivery (in QERP).
NOTE: Blue Copy for CNC file
8. Manual Invoicing for customers with different terms (pricing - provincial price).
9. Extract Invoice to excel for editing ( outright customers ).
10. Encode all the invoices prepared at the end of the day and forward to Finance Manager, Managing Director and other concerned persons as CC.
11. Receives Purchase Order ( PO ) and Sales Order Slips ( SOS ) from Sales Department that will be
attached in the Invoice / Concession Slips of a particular store.
12. Received Delivered Invoices from Warehouse Department with attached documents, any of the
following:
a. Purchase Order
b. Waybill
c. Countered Receipts
d. Cargo Acceptance Receipts
e. Acceptance Receipts
f. Delivery Receipts
13. File the DTT ( Delivery Trip Tickets ) and Invoice received.
 Detached the DTT and the invoices and file the DTT in the folder located in the Cabinet while the invoices received file in the box provided.
14. Issue Accountable Forms
 Official Receipts ( Collection Receipts )
 Provisional Receipts
 Collection Reports ( retail and wholesale )
 Sales Order Slips ( SOS )
15. Perform other tasks that may be assigned from time to time
EXPECTATIONS OF THE COMPANY
1. Adheres to Company's Policy and Procedures.
2. Perform duties as work load necessitates.
3. Maintains a positive and respectful attitude.
4. Communicates regularly with immediate superior/dept. head issues or concerns regarding work.
5. Demonstrates flexible and efficient time management and ability to prioritize workload.
6. Consistently reports to work on time prepared to perform duties of the position.
7. Meets Department productivity standard.
8. Maintains at any given time a professional and helping attitude.
9. Recommends procedures or system to simplify work process or save on cost.