Billing and Collection supervisorWorldgroup Careers MWT

JOB SUMMARY:
The Billings and Collection Supervisor is primarily responsible for the overall supervision of Finance Analysts in the Billing and Collections Unit of the Controller's Group. The position is responsible for the accurate and timely review, recording, and reporting of all Client revenue and billing-related transactions as well as the timely collections from clients and accurate recording and reporting of such collections.
KEY RESULT AREAS
Efficient Management and Accurate Processing of Client Billing & Collections activities
Ensure accurate client billings by performing proper reviews and approvals of generated billing for vendors' costs and agency service fees/commissions
Review Client Statement of Account of outstanding receivables to ensure accuracy before sending to the client and ensure regular account reconciliation with Clients
Ensure timely collection of payments, eliminate or minimize bad debts provision and/or write-offs
Ensure direct involvement, when necessary, with clients that have payment concerns to facilitate collection and prompt resolution of collection issues
Effectively manage debtor collections and keep overdue amounts below KPI
Provide regular collection forecast as required by Cash Management and Treasury (CMT)
Ensure all client queries are responded to and complaints are addressed in a timely and acceptable manner
Efficient management and accurate processing of trade payable invoices and related transactions
Ensure accuracy of vendor invoice postings and other vendor invoice-related adjusting entries by conducting proper reviews.
Review and approve all reimbursements/Cash Advance/Payment Requests related to trade transactions
Ensure that all trade invoices are accurately matched with client collections before forwarding them to CMT for processing.
Ensure all vendor queries addressed to the B&C team are responded to and complaints are addressed in a timely and acceptable manner.
Ensure trade vendor account reconciliation is done regularly
Timely and accurate completion of closing activities and financial reporting and forecasting
Prepare month-end schedules for Allowance for Doubtful Accounts (ADA), Work In Progress (WIP), Earned But Unbilled (EBU), Accounts Receivable (AR), CPB (Client Pre-bill), Accrued Production (APO), Allowance for WIP/EBU, offsetting accounts and others as assigned, for review and approval by superiors. Ensure such schedules are complete, correct, and accurate.
Ensure job closing, revenue recognition, gross-up entries, WIP accrual, and other recurring and non-recurring entries are posted timely and accurately with proper supporting documentation.
Ensure that WIP and Client Prebill balances are correctly stated by ensuring that the proper netting activities are performed, reviewed, and documented before adjustments are made/posted.
Prepare monthly, quarterly, annual, and ad-hoc forecasting reports
Monitor revenue forecasts provided by Finance Analysts (FAs) and ensure variances are correctly explained in a timely manner.
Ensures that all FAs provide status of Open CEs in accordance with agreed timelines
Ensure all closing activities as listed on the team's task list are completed timely and accurately.
Operational Excellence and Team Effectiveness
Oversee the Billing and Collections team and ensure the harmonious collaboration among members in achieving goals
Ensure efficient management of the group mailbox for B&C.
Ensure team's full understanding and alignment in the achievement of KPIs/metrics
Create meaningful goals, and conduct one-on-one sessions with team members to ensure alignment and proper coaching
Ensure team follows escalation matrix in reporting issues.
Ensure the timeliness, accuracy, and proper execution of activities related to the onboarding, off-boarding, and movements of teams. This may include, but is not limited to, the processing of requirements, the settlement of accountabilities or deliverables, the preparation of onboarding and transition plans, etc
Coach, mentor and develop the team by preparing, executing, and/or overseeing plans for individual development, personnel improvement, career development, performance management, etc.
Develop, assess and regularly improve systems. Propose new policies and processes, and identify and implement process improvements as applicable.
Other Tasks
Ensure all internal and external audit requests are provided accurately and timely.
Ensure SOPs are updated and reviewed on a regular basis.
Ensure all issues encountered are logged and properly documented in the team's issues log.
Work directly with superior for any other tasks assigned
Required Skills
TECHNICAL OR SPECIFIC SKILLS
Ensure all internal and external audit requests are provided accurately and timely.
Ensure SOPs are updated and reviewed on a regular basis.
Ensure all issues encountered are logged and properly documented in the team's issues log.
Work directly with superior for any other tasks assigned
Required Experience
EDUCATION AND EXPERIENCE:
Ensure all internal and external audit requests are provided accurately and timely.
Ensure SOPs are updated and reviewed on a regular basis.
Ensure all issues encountered are logged and properly documented in the team's issues log.
Work directly with superior for any other tasks assigned
TECHNICAL OR SPECIFIC SKILLS
Ensure all internal and external audit requests are provided accurately and timely.
Ensure SOPs are updated and reviewed on a regular basis.
Ensure all issues encountered are logged and properly documented in the team's issues log.
Work directly with superior for any other tasks assigned
EDUCATION AND EXPERIENCE:
Ensure all internal and external audit requests are provided accurately and timely.
Ensure SOPs are updated and reviewed on a regular basis.
Ensure all issues encountered are logged and properly documented in the team's issues log.
Work directly with superior for any other tasks assigned
Worldgroup Careers MWT

Taguig City, Metro Manila
Permanent
Full-time