advisor, oas and head, procurement and contracts Administration unitAsian Development Bank
Workplace: MetroManila, Manila
Salary: Agreement
Work form: Full time
Posting Date: 07/11/2025
Deadline: 28/11/2020
IMPORTANT INFORMATION
Close relatives (refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle) of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
This is a senior staff fixed-term appointment for a period of 3 years. This vacancy is open to internal and external applicants.
If the selected candidate is an external hire, the appointment may be extended for a period of up to 3 years per extension, or not renewed. In case of extension, staff may continue in the position for another term of up to 3 years, or be reassigned to any suitable position in ADB.
The same terms and conditions also apply to a selected internal candidate. In addition, if the staff selected has a regular appointment, staff will retain the regular appointment and his/her selection will be considered an assignment for an initial fixed period of 3 years. If the staff selected has a fixed term appointment, his/her appointment will cease, and he/she will be given a new fixed term appointment for an initial term of 3 years.
Fixed-term appointments or assignments are subject to Section 3 of Administrative Order (AO) 2.01 (Recruitment and Appointment) and Section 8 of AO 2.03 (Selection, Talent and Position Management) and its Appendices.
Whether the selected candidate is internal or external, and regardless of the type of appointment, any extension of staff beyond age 60 shall be subject to such terms and conditions determined by ADB, including, where relevant, those provided in Section 10 of AO 2.05 (Termination Policy) and its Appendices.
Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Procurement and Contracts Unit (OAPC) within the Office of Administrative Services (OAS).
OAS manages the building, office space facilities, and delivers over 70 diverse services essential for ADB's operation. It provides administrative support to ADB Management and staff and delivers quality products and services at an affordable cost. The office is headed by the Principal Director (PD) and supported by Division Directors who manage the respective business units.
OAPC is responsible for undertaking institutional procurement with the authority delegated to it by Principal Director, OAS. It is the focal point for ADB’s institutional procurement function including the development and maintenance of an electronic procurement system.
To view ADB Organizational Chart, please click here.
Job Purpose
The Advisor, OAS and Head, Procurement and Contracts Administration Unit, leads the day to day management and supervision of the Procurement and Contracts Administration unit. Maintain and further develop ADB’s electronic procurement system, eProc, including tight integration with ADB’s budget systems, roll out to ADB resident missions and progressively introducing catalogues supported by framework contracts for repeatable transactions.
Lead negotiations on high value, risk and impact IT and facilities projects ensuring ADB secures best value from these projects.
Provide leadership, guidance and governance through non-standard sourcing processes such as Agile ensuring that ADB’s procurement principles are maintained and best value is secured.
Participate in and support the Information Technology Department (ITD) and Office of Administrative Services (OAS) CAPEX and OPEX planning cycles identifying, supporting and delivering optimal contracting strategies.
Ensure that procurement is undertaken in compliance with the relevant ADB policies and accepted best procurement practices and to mitigate transactional and reputational risks to ADB with due regard to economy and efficiency in the execution of institutional procurement.
Oversee and provide high level transactional and technical guidance on institutional procurement acting as Chairperson of the Institutional Procurement Committee (IPC) for non- OAS procurement and as a member of the IPC for OAS procurement subject to IPC approval.
In consultation with the Procurement, Portfolio and Financial Management Department, Office of the General Counsel, Office of the Auditor General and client departments develop procurement policies and processes overseeing and ensuring compliance with those that are agreed.
Provide high level commercial advice on procurement policy, procurement integrity, staff conduct as it relates to procurement, actions on contractual issues with service providers, contractors and suppliers.
The incumbent will report to Principal Director, OAS and will supervise International Staff, National Staff, and Administrative Staff.
Responsibilities
Recommend, secure approval for and implement policies and procedures relating to the procurement of goods, services and facilities required for the administrative functions of ADB headquarters.
Oversee and maintain a consumer centric service to internal clients without compromising fiduciary standards and accepted best procurement practice.
Maintenance and continued development of ADB’s electronic procurement system, eProc.
Ensure all addressable spend is captured by eProc.
Oversee, implement and continuously improve procurement and contract policies increasing levels of efficiency, economy and transparency in the process.
Chair the IPC when OAS is not the procuring Department.
Member IPC when OAS is the procuring department.
Within the levels of authority delegated by the Principal Director, OAS, oversee and approve procurement transactions.
Provide support to resident, and regional and representative offices in procurement and contracting activities when appropriate.
Advise on or implement Technical Assistance financed procurement of non-consulting procurement when ADB is the executing agency or when requested to do so by the Principal Director, OAS.
Progressively introduce category management best practices across ADB’s institutional procurement spend.
Oversee the development of procurement best practice and ensure its dissemination to user departments and internal and external clients.
Cause the generation of real-time meaningful management reporting to direct management; end-users and oversight departments.
Implement strategies that boost the dissemination and promotion of ADB knowledge products specifically targeting existing and potential suppliers as well as client departments and divisions.
Oversee the management of ADB inter and intranet sites related to institutional procurement activity.
Provides leadership and support to reporting staff.
Supervises the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.
Ensures the on-going learning and development of reporting staff.
Qualifications
Relevant Experience & Requirements
A Master's degree, or equivalent in Procurement. A recognized professional procurement qualification coupled with a University degree may be considered in lieu of a Master’s degree
At least 15 years of relevant experience in procurement in an executive function
At least 3 years leading the procurement function
Procurement leadership of major investment in IT and/or Facilities and Building Services Management
Able to undertake the responsibilities mentioned above at the required level
Able to lead and work with multi-cultural and multi-disciplinary teams
Able to inspire trust and confidence and to promote a strong culture of honesty, trust and openness
Excellent oral and written communication skills in English. Must be able to communicate, present substantiate complex procurement decisions and issues
International experience working in several countries
Please refer to the link for ADB Competency Framework for International Staff Levels 7-8
General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
Asian Development Bank
Number of employees: From 1001 to 5000
The Asian Development Bank (ADB) envisions a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty in the region. Despite the region's many successes, it remains home to a large share of the world's poor: 263 million living on less than $1.90 a day and 1.1 billion on less than $3.20 a day.
ADB assists its members, and partners, by providing loans, technical assistance, grants, and equity investments to promote social and economic development.
ADB maximizes the development impact of its assistance by facilitating policy dialogues, providing advisory services, and mobilizing financial resources through cofinancing operations that tap official, commercial, and export credit sources.
Close relatives (refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle) of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
This is a senior staff fixed-term appointment for a period of 3 years. This vacancy is open to internal and external applicants.
If the selected candidate is an external hire, the appointment may be extended for a period of up to 3 years per extension, or not renewed. In case of extension, staff may continue in the position for another term of up to 3 years, or be reassigned to any suitable position in ADB.
The same terms and conditions also apply to a selected internal candidate. In addition, if the staff selected has a regular appointment, staff will retain the regular appointment and his/her selection will be considered an assignment for an initial fixed period of 3 years. If the staff selected has a fixed term appointment, his/her appointment will cease, and he/she will be given a new fixed term appointment for an initial term of 3 years.
Fixed-term appointments or assignments are subject to Section 3 of Administrative Order (AO) 2.01 (Recruitment and Appointment) and Section 8 of AO 2.03 (Selection, Talent and Position Management) and its Appendices.
Whether the selected candidate is internal or external, and regardless of the type of appointment, any extension of staff beyond age 60 shall be subject to such terms and conditions determined by ADB, including, where relevant, those provided in Section 10 of AO 2.05 (Termination Policy) and its Appendices.
Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Procurement and Contracts Unit (OAPC) within the Office of Administrative Services (OAS).
OAS manages the building, office space facilities, and delivers over 70 diverse services essential for ADB's operation. It provides administrative support to ADB Management and staff and delivers quality products and services at an affordable cost. The office is headed by the Principal Director (PD) and supported by Division Directors who manage the respective business units.
OAPC is responsible for undertaking institutional procurement with the authority delegated to it by Principal Director, OAS. It is the focal point for ADB’s institutional procurement function including the development and maintenance of an electronic procurement system.
To view ADB Organizational Chart, please click here.
Job Purpose
The Advisor, OAS and Head, Procurement and Contracts Administration Unit, leads the day to day management and supervision of the Procurement and Contracts Administration unit. Maintain and further develop ADB’s electronic procurement system, eProc, including tight integration with ADB’s budget systems, roll out to ADB resident missions and progressively introducing catalogues supported by framework contracts for repeatable transactions.
Lead negotiations on high value, risk and impact IT and facilities projects ensuring ADB secures best value from these projects.
Provide leadership, guidance and governance through non-standard sourcing processes such as Agile ensuring that ADB’s procurement principles are maintained and best value is secured.
Participate in and support the Information Technology Department (ITD) and Office of Administrative Services (OAS) CAPEX and OPEX planning cycles identifying, supporting and delivering optimal contracting strategies.
Ensure that procurement is undertaken in compliance with the relevant ADB policies and accepted best procurement practices and to mitigate transactional and reputational risks to ADB with due regard to economy and efficiency in the execution of institutional procurement.
Oversee and provide high level transactional and technical guidance on institutional procurement acting as Chairperson of the Institutional Procurement Committee (IPC) for non- OAS procurement and as a member of the IPC for OAS procurement subject to IPC approval.
In consultation with the Procurement, Portfolio and Financial Management Department, Office of the General Counsel, Office of the Auditor General and client departments develop procurement policies and processes overseeing and ensuring compliance with those that are agreed.
Provide high level commercial advice on procurement policy, procurement integrity, staff conduct as it relates to procurement, actions on contractual issues with service providers, contractors and suppliers.
The incumbent will report to Principal Director, OAS and will supervise International Staff, National Staff, and Administrative Staff.
Responsibilities
Recommend, secure approval for and implement policies and procedures relating to the procurement of goods, services and facilities required for the administrative functions of ADB headquarters.
Oversee and maintain a consumer centric service to internal clients without compromising fiduciary standards and accepted best procurement practice.
Maintenance and continued development of ADB’s electronic procurement system, eProc.
Ensure all addressable spend is captured by eProc.
Oversee, implement and continuously improve procurement and contract policies increasing levels of efficiency, economy and transparency in the process.
Chair the IPC when OAS is not the procuring Department.
Member IPC when OAS is the procuring department.
Within the levels of authority delegated by the Principal Director, OAS, oversee and approve procurement transactions.
Provide support to resident, and regional and representative offices in procurement and contracting activities when appropriate.
Advise on or implement Technical Assistance financed procurement of non-consulting procurement when ADB is the executing agency or when requested to do so by the Principal Director, OAS.
Progressively introduce category management best practices across ADB’s institutional procurement spend.
Oversee the development of procurement best practice and ensure its dissemination to user departments and internal and external clients.
Cause the generation of real-time meaningful management reporting to direct management; end-users and oversight departments.
Implement strategies that boost the dissemination and promotion of ADB knowledge products specifically targeting existing and potential suppliers as well as client departments and divisions.
Oversee the management of ADB inter and intranet sites related to institutional procurement activity.
Provides leadership and support to reporting staff.
Supervises the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.
Ensures the on-going learning and development of reporting staff.
Qualifications
Relevant Experience & Requirements
A Master's degree, or equivalent in Procurement. A recognized professional procurement qualification coupled with a University degree may be considered in lieu of a Master’s degree
At least 15 years of relevant experience in procurement in an executive function
At least 3 years leading the procurement function
Procurement leadership of major investment in IT and/or Facilities and Building Services Management
Able to undertake the responsibilities mentioned above at the required level
Able to lead and work with multi-cultural and multi-disciplinary teams
Able to inspire trust and confidence and to promote a strong culture of honesty, trust and openness
Excellent oral and written communication skills in English. Must be able to communicate, present substantiate complex procurement decisions and issues
International experience working in several countries
Please refer to the link for ADB Competency Framework for International Staff Levels 7-8
General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
Asian Development Bank
Number of employees: From 1001 to 5000
The Asian Development Bank (ADB) envisions a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty in the region. Despite the region's many successes, it remains home to a large share of the world's poor: 263 million living on less than $1.90 a day and 1.1 billion on less than $3.20 a day.
ADB assists its members, and partners, by providing loans, technical assistance, grants, and equity investments to promote social and economic development.
ADB maximizes the development impact of its assistance by facilitating policy dialogues, providing advisory services, and mobilizing financial resources through cofinancing operations that tap official, commercial, and export credit sources.
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Manila City, Metro Manila
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Full-time
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