Administrative specialistPILMICO

Company Description
Pilmico Foods Corporation is the integrated agribusiness and food company of Aboitiz Equity Ventures Inc. (AEV). Composed of four divisions: Flour, Feeds & Animal Health, Farms, and Trading, we are well positioned at the beginning of the value chain. True to our brand promise​ of being​ Partners for Growth, we nurture our business and communities by providing business solutions and building partnerships for growth.
We operate ​​in the Philippines nationwide ​and have a growing international presence in the following ASEAN countries: Vietnam, Thailand, Indonesia, Malaysia, Myanmar and Hong Kong.
Investing in talent and upholding Aboitiz ​values of Integrity, Teamwork, Innovation, and Responsibility are key drivers to sustaining the growth of our business.
Here at Pilmico, we value each talent for the unique contribution they bring to the organization. We recognize that today's global workforce is made up of diverse individuals with different skills, abilities and aspirations that enable them to achieve superior results; as such, we select our partners based on these attributes that are not typically found in someone's resume.
We are advocates of self-development and believe that people's success lies in their passion to learn something new and different every day. This is why our hiring philosophy is to open up and give equal opportunity to any talent regardless of where they are today in pursuit of education.
Job Description
JOB SUMMARY:
This position provides administrative and secretarial support for the company such as office upkeep and assists in coming up with circulars, travel bookings, petty cash management, record keeping, meeting room reservations, process billings & updating of payments, supplies monitoring & requisition, sending of documents & pouches to sites through courier, and working on special projects that will contribute to efficient delivery of Admin services.
DUTIES AND RESPONSIBILITIES:
As Receptionist
1. Thoroughly screens incoming calls and correspondences and prioritizes important ones
2. Entertaining visitors by greeting, welcoming, directing them to their contacts
3. Handles and monitors the sending of pouches and documents to sites via courier
4. Ensures timely sending out and receiving documents, emails, and packages
5. Manages files ensuring that they are easily accessed and retrieved
6. Ensures proper maintenance and upkeep of the receiving area for incoming guests
7. Receiving of various billings/ SOA from suppliers and timely distribution to the addressee
8. Handles Purchase Requisition of Admin and selected teams
9. System Receiving in Oracle for Taguig end users
10. Handles the Asset Tagging
11. Coordinates with the maintenance personnel for any errands
As Admin Support
1. Ensure proper office upkeep and completeness of supplies
2. Assist in the 5S program
3. Handle Admin circulars including artwork
4. Handle the Travel Bookings of employees
5. Petty cash management of Admin Funds
6. Process the Request for Payment (RFP)
7. Manage the scheduling of meeting rooms
8. Billing and posting of payments
9. Coordinate between departments and operating units in resolving day-to-day administrative
and operational problems
10. Act as a reliever to the Receptionist
11. Perform other tasks as may be assigned by the immediate superior
Other Tasks:
1. Assist in the implementation of admin projects and directives as needed
2. Perform other related activities that may be assigned by immediate superior
3. Assist in all emergency response related activity such as but not limited to logistics and
monitoring activities during emergency
Qualifications
EDUCATION:
● College degree of any business course
EXPERIENCE
● At least 1 year of experience as a Receptionist or Front desk personnel.
COMPETENCIES
● Excellent Written and Verbal Skills
● Excellent Customer Service skills
● Excellent interpersonal skills
● Detail-oriented and good in math
● Proficient in Windows and Microsoft Office applications
● Skills in Photo Editing is an advantage and the use of Canva
● Good team player and can handle multi-tasking
● Flexible and willing to work long hours with minimum supervision
Pilmico

Makati City, Metro Manila
Permanent
Full-time