Administrative / project support officerTMF Group Asia Pacific

Job no: 523051
Work type: Full time
Location: Philippines
Categories: Administration, Project Management
Office Location: Manila
Job purpose
The role holder will be expected to provide all aspects of project support, which will involve working closely with various teams across the organisation, supporting the Heads of the Corporate Practices in delivering to high standards and on time.
The role will report into the Head of the Corporate Practices.
Key responsibilities
You will ensure that adequate support is provided with the day-to-day administrative activities, including communicating with the stakeholders, assisting with planning the delivery if current and new projects, organising meetings, preparing agenda and minutes, updating content for presentations. More specific responsibilities include:
Meetings and appointments organisation
Managing diaries and emails
Boking and arranging travel, transport and accommodation
Collating and filing expenses
Project management and co-ordination skills
Preparing reports, presentations and correspondence
Prepare ad-hoc reports for management, as required
Provide project updates ad reports via Excel and any other tracking system as required
Liaise with various teams regarding arrangement for meetings
Participate in relevant internal working groups/projects, services and initiatives to provide information, advice and support.
Take formal minutes of meetings
Provide timely information and updates on arrangements to the team / collaborators
Work on own initiative on a day-to-day basis, autonomously, escalating any issues that may arise to the appropriate person.
Excellent presentation skills to support pulling documents together
Excellent data skills
Miscellaneous tasks to support the Head of the Corporate Practices, which will vary according to the manager's remit
Maintain constructive relationships with a broad range of internal stakeholders.
About you?
5+ minimum experience in a similar role
Organisational skills and the ability to multitask
You are comfortable working within an international commercial matrix
Able to deal with different cultural backgrounds
Excellent oral and written communication skills in English
Proficiency in MS Word, Excel, PowerPoint and Outlook.
Working at TMF Group offers
Excellent working conditions: great team atmosphere, supporting each other, giving room for your own development and growth;
Learning opportunities: you will work with highly experienced colleagues who are ready to share their knowledge, and will receive the opportunity to work on diverse and complex client requests. You will also be able to apply for and be supported for training;
Value-driven work environment: you can expect integrity and respect from all your colleagues and your leadership team;
Teamwork: an environment where we learn from our mistakes and work together to improve our processes continuously. A no-blame culture where teamwork is important valued and lived daily;
Ambition: we are a growing company in which we constantly look for the next opportunity and where all ideas are welcome.
Advertised: 26 Nov 2020 Singapore Standard Time
Applications close: 31 Dec 2020 Singapore Standard Time