Admin AssistantGJDR Telecommunication Consulting Services

The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.
Reports to Chief Admin and Finance.
RESPONSIBILITIES
Answer and direct phone calls
Organize and schedule appointments and meetings
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Research and creates presentations
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Book conference calls, rooms, taxis, couriers, hotels, etc.
Cover the reception desk
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
QUALIFICATIONS
Ability to handle confidential information with discretion
Very experienced with the MS Office suite, specifically Outlook, Word, Excel and PowerPoint
Comfortable with various technology communication platforms, such as Zoom, MS Teams and Google Meet.
Commitment to accuracy and strong attention to detail
Exceptional written, verbal, and interpersonal communication skills
Excellent time management skills with an ability to prioritize and multitask in a rapidly changing environment
Strong research and sourcing abilities
Ability to complete assigned tasks under tight deadlines and minimal supervision
Highly organized with effective time management abilities
Superb business etiquette and calm professionalism
Must be amenable to work in BGC
Can start ASAP
EDUCATIONAL REQUIREMENT:
Degree in Business Administration, Engineering or related field of study.
3+ years' experience in a similar position