admin analyst cum property AccountantKMC Savills, Inc.

JOB QUALIFICATIONS
Bachelors Degree in Finance/Accountancy, CPA.
At least 1 year experience in Property Management - Residential
Required Skills: Verbal and Written Communication, Organization, Time Management, Strategic Planning. Resourcefulness, Detail-Oriented, Anticipate Needs, Adept in Technology
JOB DESCRIPTION
Administrative Operations
Ensures that all files, forms, and other documents are filed in an orderly manner and are ISO compliance.
Keep and updated names, addresses and contact numbers and relevant information regarding landlords, tenants, clients, contractors, and other persons related to the property.
Ensure that all meetings are properly coordinated to avoid schedule conflicts.
Deliver excellent customer service and establish rapport and exhibit proper conduct in dealing with tenants, guests, and property management group.
Record, transcribe and disseminate minutes of the meeting.
Assist the Admin Manager or Property Manager in preparation of reports and correspondences.
Assist the Admin Manager or Property Manager in preparing violation notice to tenants.
Assist the Property Manager in preparing correspondence and memorandum for the property/site.
Prepare all purchase requisitions, purchase orders and request for payments (if applicable) as well as to monitor delivery of items requested as per purchasing guidelines of the building.
Ensure that the Administration and Front Office Desk are always kept clean and presentable.
People Management
Assist the immediate superior in assessing the performance of team.
Assist the immediate superior in conducting the regular meetings on site.
Financial Operations
Ensure that all billings are accurate and disseminated and collected in a timely manner (if applicable).
Ensure accuracy and accomplished Closing of Books of Accounts every 10th of the following month.
Ensure complete, accurate, and on due time Filing of Tax Reports and Other statutory/reportorial requirements mandated by BIR and other Regulatory Body (e.g., Renewals, Tax Reports, Business Registrations, Property Taxes, Insurance).
Handle the audit queries and accomplish within the specified deadline given by the external auditor during the audit season (BIR and YE audit).
Checking accuracy of billings, corresponding official receipts, and related accounting entries.
Validation of payables and checks processed with accurate tax claim and valid tax withheld and related accounting entries.
Proper handling of PCF and ensure that all documents are attached accordingly. (if applicable)
Ensure that PCF is always intact.
Vendor Management
Assist the immediate superior in collation, and documentation pertinent to building vendors.
Assist the immediate superior in monitoring of Building Operations, Security and Housekeeping
Technical Operations
Make a brief inspection of the building at least once a week and advise the head/s of all the observations noted.
Be familiar with the technical aspects of the property.
Health and Safety
Emergency Preparedness and Response Plan. Familiarize your role in ERP. Ensures that ERP is coordinated with tenants/clients.
Prepares/Assists in preparing Safety Report.
Business Development
Set regular catch-up meetings with landlords, tenants, and other stakeholders. (Catch Up is aligned with the immediate head)
Customer Survey Ratings of Landlords. Ensures that PM/FM provides the best quality of service to the landlords. Creation of a mutually beneficial business relationship
Customer Survey Ratings of tenants. Ensures that PM/FM provides the best quality of service to the tenants. Creation of a mutually beneficial business relationship.
Operational Enhancement
Suggests ways to streamline the administrative process to offer the best service to the clients.
Personal Development
Participates actively in KMC activities such as corporate meetings, trainings, social affairs, and other company activities.
Others
Perform other related works that may be assigned by the Management.
KMC Savills, Inc.

Silang, Cavite
Permanent
Full-time