admin/accounts AssistantSTAFF DOMAIN INC.

Staff Domain connects the best local talent with progressive businesses from all around the world. We firmly believe that great professionals need a great environment to enjoy and thrive in. The clients that our employees work directly with are vetted intricately to make sure that our employees will only be working with the most stable companies and that there are opportunities for growth and advancement--these are not just highly possible, its a guarantee. This is why we are the #smartplacetogrow
We have grown more than 300% percent over the past year and a half. That much growth in that span of time indicates that we must be doing something right, yes?
Despite the rapid growth, we still see ourselves still as a startup in the way we handle things and the way we maintain our relationship with our clients and, just as important, the staff we hire for our clients. You can rest yourself assured that we do things organically here, not mechanically.
Join us and enjoy:
-HMO and Life Insurance for you and 1 dependent from day one
-Market-leading salary
-Attendance bonuses
-Health and fitness programs
-Regular social activities
-Top-notch Learning, Culture and Development programs
-Guaranteed work-life balance
-Guaranteed stability and security (pandemic-proof
-Offices in all strategic CBDs (Metro Manila, Alabang, Pampanga, Cebu, Davao)
About the Client:
Our client has been providing quality painting services to the commercial and residential sectors of Auckland for over 60 years.
Why The Client is Hiring:
Our clients annual projects have increased, and as a result of this expansion, they require someone to support their team.
Accounts / Admin Officer
This role will ensure the smooth running of the office and worksite systems and processes. The role will be responsible for a diverse set of tasks to help complete, organize and coordinate and maintain the business Accounts functions, Worksite Quality Assurance and health and safety documentation, Customer files and tender documentation. As well as various other general admin work to ensure organizational effectiveness. You will need to be a positive and friendly person with good organization skills.
Responsibilities:
Utilization of MYOB Account
-Customer, Quote and Order set up
-Accounts receivable - Invoicing and Payment matching tracking. Retentions
-Accounts payable - Supplier setup, supplier payments and matching
-Account GL, Bank reconciliation, Month end, reporting. GST and cashflow forecast
-Cost allocation job back costing (Nexvia)
Office operations and procedures such as
-Help prepare and send out quotes as needed
-Help maintain Tender database and workflow systems
-Contact potential and existing customers for further information
-Help build and maintain Health and safety & quality systems
-Write up QA and Safety Documents as required
-Prepare and maintain supporting documentation for claims
-Maintain Asset lists and Electrical testing list etc.
-General Admin support
-Answer incoming phone call and queries
-Help with purchasing and Inventory control
-Following up with customers for payment
-Help set up new IT System for Customer management (Nexvia)
HR
-Organize interviews / trial periods / job ads
-Help prepare documentation for approved employer status for overseas job applicants
-Prepare employee contract offers
-Weekly payroll (MYOB essentials)
-Organize training and mange training database
-Manage Staffs files and documentation
Requirements
-Proven administrative or assistant experience
-Excellent time management skills and ability to multi-task and prioritize work
-Attention to detail and problem-solving skills
-Excellent written and verbal communication skills (English)
-Strong organizational and planning skills
-Proficient in MS Office, MYOB
-Knowledge of accounting, data and administrative management practices and procedures
-Confidentiality and trustworthiness are a key factor for this roll. As part of the role you will be exposed to personal information about staff and the business that must be respected and not discussed.
Advantageous
-HR Knowledge practices and procedures
-QA & OHS knowledge practices and procedures
-Construction industry (Painting / protective coatings / Plastering wallpapering etc.)
Key skills & proficiencies:
-Communication
-Analysis and Assessment
-Judgment
-Problem Solving
-Decision Making
-Planning and Organization
-Time Management
-Attention to Detail
-Accuracy
-Integrity
-Adaptability
-Initiative
-MYOB and Accounting
-Process Improvement
-Teamwork
These are some but not all of duties that are required, we are a small office and a multifaceted team which need to be involved in all areas of the business. You may be asked to carry out other tasks as and when required.
Tiptopjob

Pasig City, Metro Manila
₱30,000-40,000 per month
Permanent
Full-time