Accounts Payable and expense management officerAcquire BPO Inc.

We're an award-winning global outsourcer providing contact center and back office services. As a SMS Accounts Payable & Expense Management Officer, your role is integral in keeping our customers happy and contributing to the success of our organization.
As an Acquire BPO employee, you are responsible for complying and enforcing policies and procedure designed to achieve information security. You are also responsible for protecting credit card, personal and/or sensitive personal information that you may handle or process during your employment in Acquire BPO.
A SNAPSHOT OF YOUR ROLE
As SMS Accounts Payable & Expense Management Officer, you are responsible for the following:
- Full- function accounts payable processing & vendor maintenance
- Full- function expense management processing.
Your day would look like:
The role delineation is approximately 50% Accounts Payable tasks, 30% Vendor Maintenance and 20% Expense Management tasks.
As an AP Officer:
· Full-function accounts payable processing; invoice matching and credit notes
· Following up on AP Rejections in the accounts payable system and helping when required.
· Reconciling vendor statements.
· Reviewing and posting batches.
· Understanding the P2P (procurement to pay) process.
· Responding to external vendor queries via Outlook, Cisco Jabber and MS Teams.
· Ensuring all critical deadlines are met.
· Processing Program payments diligently and accurately each month.
· Appropriately escalating accounts payable and purchasing issues to the AP Manager for review and assistance.
· Weekly WHT reconciliation and collation of invoices
· Vendor Maintenance - set up of new suppliers and any updates of details
· Processing of LAB invoices weekly
· Processing of UK invoices weekly
· Prepare and submit Prompt Payment batch report
· Processing of weekly competition winners and submitting documents to onshore team
As an Expense Management Officer:
· Full function expense management processing.
· Ensure all SWM Credit Card transactions are processed on a timely manner.
· Ensure all SWM cash reimbursement transactions are processed on a timeline manner
· Approving and ensuring any spend is within corporate guidelines before it is sent to managers for approval both Credit Card spend and Cash spend.
· Manage and respond to internal queries from internal stakeholders.
· Ensure all LAB and UK credit cards are reviewed and within policy
· Appropriately escalating Expense issues to the onshore team for review and assistance
· Preparing and setting up of SWM staff in Technology 1 and Fraedom
In general:
· Preparation of reports as required.
· Other duties as reasonably directed.
· Follow company policies and procedures.
· Take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself and others in the workplace.
· Ensure that co-workers are treated respectfully and without any form of discrimination, harassment or victimisation.
· Be a positive, willing and adaptable member of the team at all times.
You will be working with:
· Finance Operations and Shared Service teams
· Accounts Payable & Expense Management onshore
· All users of the campaign's EMS systems
· Purchasing end-users
· External Vendors
A BIT ABOUT YOU
· Extensive experience across all facets of Accounts Payable.
· Sound knowledge of Expense Management function acquired in a medium to large organization.
· Proven history in process driven environment and roles.
· Clear, persuasive, concise and professional communication skills - both written and verbal.
· Superior level of computer skills: Excel and Word, with demonstrated prior experience working with computerized accounting packages.
· Strong attention to detail.
· Numerical acumen
· Problem solving skills
· Advanced account reconciliation skills
· Ability to work effectively within a broad and diverse team and able to build positive relationships across all levels of the organization
· Ability to work independently within an environment of high-level governance and tight deadlines
· Able to prioritise and focus team resources as best required by the business, excellent utilisation of time management skills.
· Customer focussed.
· Self-motivated.
· Taxation knowledge including FBT and GST.
· Knowledge of Finance One or similar ERP systems. (Preferred but not required)
· Prior experience with Fraedom/ Spendvision or other expense management systems would be a great advantage. (Preferred but not required)
· Thorough understanding of the dynamics of broadcast television and/or other media would be well regarded. (Preferred but not required)
WHAT SUCCESS LOOKS LIKE
· Accurate Financial reports
· Successful Performance Management
· Positive Feedback from the Managers and Stakeholders
· Other metrics as dictated by the Finance Department
WHAT WE VALUE
We're proud of our diverse global team, all working in a collaborative environment and happy to share these common values:
· Collaboration: Brilliant jerks can be brilliant elsewhere.
· Impact: Do, get it done, create impact.
· Passion: Be positive, bring passion and energy.
· Transparency: A transparent team can help each with other.