Accounting AssociateEquator Energy Corporation

Salary Details
Negotiable
Job Address
AFPOVAI BAYANI ROAD
Job Description
Essential Duties and Responsibilities
Maintaining client folders
Collating client credit investigation documents and contact details
Collating agreements/contracts with clients
Compute, record and monitor the collected payments of the clients/customer. ; Per account, project and/or person.
Update the System on collected payments.
Prepare billing or invoice of all delivered items to customers and monitor all DR’s.
Reminding the clients/customers for the payments through phone call or sending a billing statement
Update receivables by totaling unpaid invoices.
Preparing of credit memo and debit memo
Process of Billing Statement, Sales Invoice and DR.
Ensure that the copy of cash receipt must be attached with the Cash Receipt Voucher
Monitor all project lists.
Preparing the monthly schedules supporting the Income Statement, utilizing graphs and charts whenever appropriate, such as the:
Income Statement per Project
Analysis of Other Income
Accounts Receivable Aging Schedule
Preparing of financial reports
Negotiating terms with suppliers (e.g. determining if there are discounts or incentives available for paying certain vendors more quickly); Communicating with suppliers for any discrepancies on accounts, extending credit, etc.
Preparing and monitoring Accounts Payable Aging
Comparison of Statements from vendors with recorded amounts payable
Monthly reconciliations or checking of outstanding purchase orders
Maintains accounts payable and suppliers’ files in a timely and organized manner (Note: Folders/Files must be maintained only for regular suppliers)
Flag and clarify any unusual or questionable invoice items or prices
Prepare, review and verify invoices and requests
Prepare and process vouchers and electronic/telegraphic transfers and payments
Monitor accounts to ensure payments are up to date
Evaluate vendors and determine their efficiency and cost and terms provision
Scheduling of payments to suppliers, consultants or sub-contractors, and other 3rd parties (Proposing cash outflow schedules on high-value requisitions)
Review vendor and service provider (sub-contractors, consultants, etc.) agreements
Reconcile statements and payment records on a monthly basis (especially on the sub-contractor accounts and high-value requisitions)
Preparing bills, invoices and bank deposits and organizing and filing transaction documents
Improving Payment Process- Adopting ways to streamline the payment and report process
Computation of Taxes withheld from Suppliers and Preparation of BIR Form 2307
Checking of appropriate Project Codes on the requisitions and Purchase Orders
Providing justifications on long due accounts and resolve issues
Report any unusual transactions with suppliers (detecting overpriced items)
Making sure that requests for payments are aligned in proper process (with canvass sheet, approving signatures, etc.)
Other payables: Monitoring balances and payment schedules for company-acquired assets
Checking and Validating of Reimbursements of Employees and allocating to respective accounts (using the prescribed template: with account code and project code)
Checking of Liquidation Reports- Project Sites        
This must be done on a regular basis and must prepare weekly liquidation monitoring.
Follow the prescribed template for Liquidation/Expense Reimbursement Report wherein amounts are allocated to relative accounts to allow easy referencing.
Checking of Payroll and Deductions of Employees
Safekeeping and Distributing Paycards of Employees. Must also initiate on the application of Paycard for newly-hired employees or assist in resolving issues relative to paycards
Assist in Audits (Physical Count of Inventories and Other Assets or BIR Audits)
Maintaining files of Company’s Credit Line with Banks
Preparing Letter Requests for Loan release or Loan term Renewals
Updating files for Credit Line for annual compliance or renewal (Customer Information Sheet, List of Suppliers and Clients, etc)
Filing of Promissory Notes, Notices of Assignment of Receivables and Copies of Post Dated Checks issued for security purposes
Updating of Interest expense and Documentary stamp Taxes paid relative to Loans on a Monthly Basis (Basis: Official Receipt issued by the Bank, Statement of Account issued by bank or Bank Certification)
Checking and Validating payments for mandatory benefits (SSS, PHIC, HDMF)
Updating Check Register and Performing Bank Reconciliation on a monthly basis (obtaining snapshots or bank statement from the bank and resolve discrepancies between books and bank balances)
Will also serve as the Petty Cash Custodian- establish report relative to Petty Cash Fund
Responsible for updating company information or documents required by Banks (Customer Information Sheet, updated GIS and other licenses etc.)
Facilitating online banking enrollment with banks
Assist on the Preparation of Financial Statements
 
Competencies
Hard working, dedicated and innovative
Responsible
Customer focused
Excellence driven
Result Oriented
Detailed Oriented
Time management skills
Strong navigation skills
Able to work in a fast-paced environment
Able to work independently
Pays attention to detail and monitors the quality of inventory.
Highly organized and able to store items efficiently.
Ability to work under pressure
 
Job Specification
Bachelors’ degree in Accountancy or any related course.
Preferably with working experience handling Accounting Department,
Knowledgeable with Accounting polices and procedures. 
Job Type
Building/Construction
Working Hours
08:00 AM to 05:00 PM
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NCR, Metro Manila, Taguig, Philippines
2 Years
Full-time
Negotiable
Bachelor's / College Degree
2 Vacancies