Accounting Associate (accounts receivable)Rare Food Shop

• Recording Transactions: Inputting and updating financial data related to accounts receivable accurately in ZOHO Books, ensuring that all transactions are recorded in the appropriate accounts.
• Monitoring Payments: Utilizing ZOHO Books' tools to track and monitor incoming payments, reconciling them with invoices, and following up on overdue payments through the platform's reminders and notifications.
• Reconciliation: Regularly reconciling accounts receivable records with ZOHO Books' general ledger to identify and rectify any discrepancies in real time.
• Customer Communication: Leveraging ZOHO Books' communication features to interact with customers regarding their accounts, addressing billing discrepancies, and assisting with payment-related queries directly within the platform.
• Collections: Using ZOHO Books to manage collections efficiently by sending automated reminders for overdue accounts and initiating collections procedures as needed, all while maintaining professionalism and goodwill.
• Credit Control: Utilizing ZOHO Books' functionalities to evaluate creditworthiness, set credit limits, and manage credit terms for customers.
• Reporting: Generating customized reports in ZOHO Books to analyze accounts receivable aging, cash flow projections, and other financial metrics, providing insights for management review and decision-making.
• Collaboration: Collaborating with other departments by sharing relevant data and insights from ZOHO Books to streamline processes and address any account-related issues.
• Make follow-up to all uncollected Form 2307 (Creditable Withholding Tax Certificate) from our clients.
• All 2307 forms should be collected 30 days after the reporting period/quarter.
• Compile all 2307 forms per month for BIR submission.
• Compliance: Ensuring that all accounts receivable processes in ZOHO Books adhere to company policies, accounting standards, and regulatory requirements.
• Documentation: Maintaining organized and up-to-date records within ZOHO Books, storing customer transactions, correspondence, and collections efforts securely.
• Problem Resolution: Addressing and resolving disputes or issues related to invoices, payments, or account discrepancies using ZOHO Books' functionalities and communicating effectively to resolve these matters.