workplace AssociateUbisoft
Workplace: MetroManila, Manila, Taguig
Salary: Agreement
Work form: Full time
Posting Date: 17/11/2025
Deadline: 16/12/2025
Company DescriptionUbisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin's Creed, Rainbow Six to Just Dance and more.We believe diverse perspectives help both players and teams thrive. If you're passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!Job DescriptionThe workplace associate will be responsible for the delivery of tasks and programs supporting studio management and various stakeholders. The tasks entail execution of required administrative and operational needs from planning and organization of events to maintenance of facilities, equipment and building services.Responsibilities
Be the first point contact for the Workplace and facilitate communications with the studio
Priority focus is to deliver tasks and reports systematically. Establish a critical priority list in short, mid and long terms
Establish plans and procedures to ensure business continuity (BCP) in the event of disruptions or crises, minimizing downtime and preserving operational efficiency.
Prepares reports by collecting, analyzing, and summarizing operational data and trends for management's view
Ensure that the studio complies with government regulations (DOLE, BFP, DENR, OSH etc.,) and all deliverables are completed on time
Collaborate with different departments for pre- and post-event planning and organization of internal and external events (e.g. meetings, town halls, team buildings, cake day, parties, library, welcome kits, etc.)
Responsible for the travel arrangements for incoming/outgoing team members and visitors
Collaborate with other departments to deliver our green initiatives (e.g. energy savings, recycling, healthy food, plastic free, cut wastage)
Coordinate seating arrangements for employees, taking into account departmental needs, space optimization, and ergonomic considerations.
Be the liaison between building management teams and manage the office space leases, parking stickers and ID passes
Monitor contracts with external providers (office nurse, etc.,), ensuring guaranteed services are provided and keeping trackers up to date, notifying the Studio Manager of any changes.
Monitor and forecast procurement and maintenance of office furniture, equipment, and office/pantry supplies to support efficient workflow and employee comfort.
Rolls out appropriate processes, policy and tools to facilitate day-to-day operations
Consistently look for ways to improve the employee experience, reduce costs or improve efficiency
Maintain high standards of cleanliness, organization, and safety to promote a positive work environment conducive to productivity and creativity.
Works closely with stakeholders to align designated responsibilities and expectations
Collaborate with the Facilities Manager with ad hoc tasks, workplace related projects when required and oversee studio day to day operations
Qualifications
Excellent verbal and written communication skills
Excellent interpersonal and organizational skills
Advanced skills in MS Office and MS Excel, including PowerPoint.
Resourceful and problem-solver
Solution-oriented and detail-oriented mindset
Flexible and ability to multi-task
Takes initiative and works independently
Ability to exercise good judgement
Additional InformationUbisoft Philippines, founded in 2016, is the country's first AAA game studio and a key co-developer of Ubisoft's flagship titles like Assassin's Creed Shadows, Assassin's Creed Mirage, Assassin's Creed Valhalla, Far Cry 6, For Honor, Skull & Bones, and The Crew 2.Based in Bonifacio Global City, the studio is home to over a hundred top talents spanning varied disciplines such as Art, Design, Programming, Quality Assurance, and more. Recognized as one of Universum's Most Attractive Employers and a consistent Circle of Excellence Awardee in the Asia CEO Awards, Ubisoft Philippines elevates Filipino talent to the global stage as it continues to inspire the next generation of game developers in Southeast Asia and beyond.We embrace a hybrid work model helping you stay connected with your team and aligned with business priorities, while giving you the opportunity to maintain your work-life balance. Note that some roles are fully office-based and are not eligible for hybrid work.
Ubisoft
Be the first point contact for the Workplace and facilitate communications with the studio
Priority focus is to deliver tasks and reports systematically. Establish a critical priority list in short, mid and long terms
Establish plans and procedures to ensure business continuity (BCP) in the event of disruptions or crises, minimizing downtime and preserving operational efficiency.
Prepares reports by collecting, analyzing, and summarizing operational data and trends for management's view
Ensure that the studio complies with government regulations (DOLE, BFP, DENR, OSH etc.,) and all deliverables are completed on time
Collaborate with different departments for pre- and post-event planning and organization of internal and external events (e.g. meetings, town halls, team buildings, cake day, parties, library, welcome kits, etc.)
Responsible for the travel arrangements for incoming/outgoing team members and visitors
Collaborate with other departments to deliver our green initiatives (e.g. energy savings, recycling, healthy food, plastic free, cut wastage)
Coordinate seating arrangements for employees, taking into account departmental needs, space optimization, and ergonomic considerations.
Be the liaison between building management teams and manage the office space leases, parking stickers and ID passes
Monitor contracts with external providers (office nurse, etc.,), ensuring guaranteed services are provided and keeping trackers up to date, notifying the Studio Manager of any changes.
Monitor and forecast procurement and maintenance of office furniture, equipment, and office/pantry supplies to support efficient workflow and employee comfort.
Rolls out appropriate processes, policy and tools to facilitate day-to-day operations
Consistently look for ways to improve the employee experience, reduce costs or improve efficiency
Maintain high standards of cleanliness, organization, and safety to promote a positive work environment conducive to productivity and creativity.
Works closely with stakeholders to align designated responsibilities and expectations
Collaborate with the Facilities Manager with ad hoc tasks, workplace related projects when required and oversee studio day to day operations
Qualifications
Excellent verbal and written communication skills
Excellent interpersonal and organizational skills
Advanced skills in MS Office and MS Excel, including PowerPoint.
Resourceful and problem-solver
Solution-oriented and detail-oriented mindset
Flexible and ability to multi-task
Takes initiative and works independently
Ability to exercise good judgement
Additional InformationUbisoft Philippines, founded in 2016, is the country's first AAA game studio and a key co-developer of Ubisoft's flagship titles like Assassin's Creed Shadows, Assassin's Creed Mirage, Assassin's Creed Valhalla, Far Cry 6, For Honor, Skull & Bones, and The Crew 2.Based in Bonifacio Global City, the studio is home to over a hundred top talents spanning varied disciplines such as Art, Design, Programming, Quality Assurance, and more. Recognized as one of Universum's Most Attractive Employers and a consistent Circle of Excellence Awardee in the Asia CEO Awards, Ubisoft Philippines elevates Filipino talent to the global stage as it continues to inspire the next generation of game developers in Southeast Asia and beyond.We embrace a hybrid work model helping you stay connected with your team and aligned with business priorities, while giving you the opportunity to maintain your work-life balance. Note that some roles are fully office-based and are not eligible for hybrid work.
Ubisoft
Other Info
Taguig City, Metro Manila
Permanent
Full-time
Permanent
Full-time
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Ubisoft
About the company
Business Development Executive (Workplace Technology Solutions)
DVI Solution
MetroManila, ManilaAgreement
MetroManila, Manila, TaguigAgreement
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