Virtual Assistant -portfolio management & executive supportHunt St

​​Looking for Philippines-based candidatesJob Role: Virtual Assistant - Portfolio Management & Executive SupportReports to: Co-Heads of InvestmentCompensation range: $1500 AUD - $2000 AUD / MonthlyEngagement type: Independent Contractor AgreementWork Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have flexibility in how you manage your time.Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.Who The Client Is:A global alternative investment firm specializing in venture capital, private and public debt, and impact-driven investments.Role Overview:We're seeking a detail-oriented and proactive Virtual Assistant to support our Co-Heads of Investment in maintaining accurate and timely portfolio data while providing comprehensive administrative support. This role is critical to ensuring our investment team has the information they need to make informed decisions and that our Co-Heads can focus on high-value activities.Key Responsibilities:Portfolio Management System Maintenance
Maintain and update our venture firm's portfolio management tool with accurate, current information
Input transaction data, company financials, and key metrics into the system
Ensure data integrity and consistency across all portfolio records
Portfolio Company Reporting
Send quarterly/monthly reporting requests to portfolio companies
Track reporting deadlines and follow up on outstanding submissions
Review submitted data for completeness and flag any inconsistencies or missing information
Reach out directly to portfolio companies that haven't completed their reporting requirements
Executive Administrative Support
Manage calendars for both Co-Heads of Investment, including scheduling meetings, calls, and events
Coordinate meeting logistics, prepare agendas, and handle calendar conflicts
Provide general administrative support including email management, document preparation, and filing
Coordinate travel arrangements when needed
Handle other administrative tasks as they arise to support the Co-Heads' priorities
Communication & Coordination
Serve as the primary point of contact for routine portfolio reporting inquiries
Build and maintain positive relationships with portfolio company contacts
Escalate urgent issues or data concerns to the Co-Heads of Investment
Prepare summary reports on portfolio data collection status
RequirementsRequired Skills and Qualifications:
Proven experience as a virtual assistant, executive assistant, or similar role (3+ years preferred)
Strong attention to detail with excellent organizational skills
Proficiency with data management systems and tools (experience with portfolio management platforms is a plus)
Expert-level calendar management skills with experience supporting multiple executives
Excellent written and verbal communication skills
Comfortable working independently and managing multiple deadlines simultaneously
High level of discretion when handling confidential financial and business information
Strong follow-up skills and persistence in tracking down information
Preferred Qualifications
Familiarity with venture capital or private equity operations
Experience working with financial data or reporting
Knowledge of common portfolio management tools (e.g., Carta, Kushim, Chronograph)
Basic understanding of startup metrics and financial statements (EBITDA, Net revenue, MRR etc)
Experience managing complex calendars in a fast-paced environment
Key Competencies
Self-motivated with the ability to work autonomously in a remote environment
Strong problem-solving skills and resourcefulness
Professional demeanor when representing the firm to portfolio companies and external contacts
Ability to prioritize tasks and manage time effectively across diverse responsibilities
Comfortable with technology and quick to learn new systems
Exceptional reliability and responsiveness
Proactive approach to anticipating needs and solving problems
Work Arrangement & Expectations:This is a remote role that will be set up as an independent contractor engagement.To ensure alignment and transparency, successful candidates will be expected to:
Disclose any existing ongoing roles or client work
Reflect this engagement on their LinkedIn profile (clearly marked as "Independent Contractor")
Hunt St

Metro Manila
Permanent
Full-time