trade spend Associate analyst - invoice claims processingThe Hershey Company

Work Setup: Hybrid
Location: Makati, Metro Manila, Philippines
Summary:
The Trade Spend Associate Analyst role will focus on Hershey's Trade Claims Review and Payment Process. He/ She is responsible for monitoring Hershey's Trade Spent commitments, accruals and payments. This includes closely working with the business unit to ensure that the claims paid are valid and with complete supporting documents and that the claims do not exceed against committed amounts. He/ She i9s also responsible for ensuring that the accounting for Trade Spent is in accordance with company policies, month-end accruals are reasonable and that the balance per schedule/monitoring file agrees with the balance per books.
Major Duties/Responsibilities:
Trade Spent Review (70%)
Review of Distributor's Claims on trade spent and ensures the following:
Related activity is valid and has been completed with reference to the proof of performance and has complete supporting documents
Amount to be paid does not exceed the committed amount
Proper charging of invoices to its correct subsidiary ledger
Expenses are correctly classified with reference to the Hershey Guidelines
Ensures that the amount charged is in compliance with the contract/agreement with the trade partners
Ensures non-occurrence of double payment
Ensures timeliness of claims review, and accuracy of the manual tracking file. The tracking file is a schedule of commitments, accruals and payments and ensuring that it ties up with the balance per SAP - GL, TP Tool, SIS and IO reports.
Facilitate Payment of claims thru preparation of Request for payment (RFP) and wire transfer request (WTR), routing to approvers, and encoding in Vendor Management System (VIMS).
Reconciles payment made in SAP versus manual records.
Communicate with the Distributors on invoice queries.
Records Retention: ensure retention of Trade Spent Claims Document and are in compliant with the country specific statutory regulation.
TP Tool Administration and Master Data (15%)
Vendor Master Data requirements
Maintaining the Trade Promotion Payments using TP Tool
Payment uploading in TP Tool (Mass OK to Pay Process)
Creation and Changes in Masterdata for Internal Orders
Audit Support (5%)
Responsible for the preparation and submission of documents required for internal or external audit of the Hershey books and work processes. This includes providing assistance during audit process walkthrough.
Together with the Process Lead, timely resolution of all issues and close out of all raised audit recommendation
Others (10%)
KPI Tracking and Reporting: The Analyst is responsible for defining relevant KPIs for the processes. Apart from defining measures, the accountant is responsible for timely updates, reporting to customers, identifying and resolving issues that will lead to the improvement of KPIs.
Continuous Process Improvement: Responsible for continous process improvement which includes but not limited to process documentation, identifying quick wins, and projects that will make the process more robust.
Adhoc/ Other Tasks: others related ad hoc roles that may be assigned with alignment with the RTR Manager, AEMEA.
Minimum Knowledge, Skills, and Abilities required to successfully perform major duties/responsibilities:
Technical Skills
General Accounting and Accounts Payable Knowledge
MS Excel Skills (At least, average level)
Basic SAP Knowledge, or any accounting system of its equivalent
Keen to details and with Sense of Urgency
Solution Driven Approach
Metrics Driven Results
Soft Skills
Highly proficient verbal and written English Communication Skills
Highly Independent and can work with minimal supervision in a remote working set-up
Good at Multitasking and Prioritization
Collaboration skills: can work well in a team
Competencies:
Team Approach. Initiates and fosters open dialogue across the organization; integrates individual, group, and organizational goals; collaborates with others to increase opportunities for success; focuses the team on ensuring, enhancing, and exceeding customer expectations; forms alliances and coalitions across functional areas; recognizes the interdependence of team members throughout the organization.
Learning. Learns from personal successes and failures and those of others and applies learning to new situations; learns quickly when facing new problems; versatile and experiments to try to find solutions; open to change; enjoys the challenge of an unfamiliar task.
Listening and Interpersonal Skills. Practices attentive and active listening and has the patience to hear people out; can accurately restate the views of others even when he/she personally disagrees; relates well to all kinds of people, up, down, and across the internal organization and externally; builds rapport quickly; develops constructive and effective relationships; uses diplomacy and tact; can diffuse high-tension situations comfortably.
Minimum Education and Experience Requirements:
Education: Bachelor's Degree required, in Business/Accounting or any 4-year course with accounting classes
Experience:
At least 2 to 3 years of experience in Accounting/ Auditing/ Planning
Knowledge in General Accounting and Accounts Payable
At least average level MS Excel skills
Basic SAP Knowledge or any accounting system of its equivalent)
Someone keen to details (accuracy of process execution is expected)
Has good communication skills (expected to communicate with third Party Distributor and Business Unit)
Must have excellent English written and verbal communication skills
Amenable to a morning shift (8:30 am to 5:30 pm) or (9:00 am to 6:00 pm)
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The Hershey Company

Makati City, Metro Manila
Permanent
Full-time