specialist ii Accounts Payablepolicies

Job Description - Specialist II Accounts Payable (21000685)
: Philippines-National Capital Region-Quezon City
: Accounting & Finance
: Jan 19, 2021, 11:42:42 PM
Purpose:
The Specialist II, Accounts Payable is responsible for the payable accounting for small to medium size sites in scope of MSSC Middle East and Africa in compliance to general accounting principles and company policies and procedures. This includes end to end AP Process from invoice/expense processing, issue resolution, reports and reconciliation, internal/external audit support and intercompany payments processing. He/S he also provides input in the creation of functional training for the team.
Duty 1: Invoice/Expense Processing
Processing
Validate approval, completeness and correctness of invoice details and encodes into system
Process invoices/expenses in the system either by using cost center provided or by matching invoices with appropriate purchase orders receipts.
Redistribution
Follow the non-standard corrective actions (investigate and correct specific line item, apply approved credit note or debit note, etc.) based on the resolution provided by Senior Specialist/Team Lead/Supervisor on escalated issues/ resolution of aged items
Upload/Attachments in Database
Enters scanned link in the Oracle and updates invoice details in database
Uploads paper invoices in database received via electronic mail
Duty 2: Issue/Exception Items Resolution
Logged Items
Resolution
Reviews and recommends resolution of exception items
Matches off aged unvouchered purchase orders as instructed by the counterparts
Compare unvouchered report vs ledger and investigate/resolve discrepancies
Provides recommendation for their go or no go decision to pay the invoice/ issue a credit note/debit note
Troubleshoot and resolves disputes encountered on invoice and recommends adjusting entries to resolve. Coordinate with buyers/vendors to educate proper handling of disputes identified.
Proposes adjusting entry for
posting
GRNI Clearing
Monitors waiting for Goods Receipt of Invoices Received
Provides Internal Control Inputs and progress of items highlighted/raised
Performs impact analysis; Implements approved recommendation on impact analysis results
Evaluates and decides which request goes to backlog for follow-up or for zero-off approval
Analyze, verify, and evaluate escalations to assists colleagues in answering general escalations from peer
Duty 3: Reports and Reconciliation
Accounts Payable Reports
Prepares Logged/Debit Balances/AP Supervisor Item/GRNI reports/AP Open Items and send to counterparts
Analyze sources of discrepancies and resolves Quick Invoices rejected invoices
Records and submits periodic and/or quarterly transaction records, log sheets and/or trackers.
AP to GL Reconciliation
Download data from system tool
Clears the dashboard, analyzes and resolves differences between subledger and ledger
AP Revaluation
Identify discrepancies on revaluation and propose adjustments.
Interface Recon
Reviews and analyzes requirements and approvals needed. Provides recommendations
Duty 4: Audit
Expense Audit
Performs audit of employee expense claim, analyze, and recommends corrections to ensure compliance to standards and policy
Performs internal quality checks on developed system and tool's output
Recommends solution to comply on policy.
Communicates disputes to site employees on the discrepancies on audit findings of expense claim.
Internal/External Audit
Prepares and provides supporting documents for audit requirements
Provide basic support (perform background check, audit trail of transactions, entries, coordination with other point of contacts, etc.) on issues such as user contact & issue communication trail.
Duty 5: Payment Processing
Checks completeness of payment batch selected.
Duty 5: Training and Development
Conducts refresher trainings based on assigned sites
Education:
Bachelor's Degree in Accountancy or any Accounting related degree
Job Related Experience:
At least 3 years related working experience in accounting, 1 year of which in Accounts Payable, reconciliation and analysis.
Specific Knowledge:
Practical knowledge of Enterprise Resource Planning applications (Oracle, JD Edwards and any other accounting software)
Proficient in MS Office Applications (MS Word, Excel, Powerpoint preferably with Sharepoint and outlook background)
Knowledgeable in GAAP
Skills:
Business Communication skills
Analytical Skills
Organizing and planning skills
Interpersonal Skills
Time/ work management
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