specialist ii - Accounts Payable (invoice resolution)Emerson Electric Asia Ltd. ROHQ

Description
Specialist II, Accounts Payable is responsible for issue resolution of invoices, reconciliation and month end closing activities, back-up support of processors mainly for designated smaller business units. Applies appropriate internal controls, related Sarbanes Oxley policy and Emerson Company Policies and Procedures.
In addition, he/she will provide support as may be required by the various accounts payable activities in all locations (Asia Pacific, Europe, Middle East and Africa, and (US) served by Manila Shared Services Center.
Responsibilities
Duty 1: Back-up support of processors on Invoice/Expense Processing
Enters approved expense claims / good invoices submitted to the database in Accounting System
Performs data validation/ verification to achieve SOP on data consistency
Validates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match)
Validate approval, completeness and correctness of invoice details and encoded into system
Analyze and provides input for exception items during invoice matching
Matches off aged unvouchered purchase orders as instructed by the counterparts
Implement the non-standard corrective actions (analyze and correct specific resolved line item, apply credit note or debit note approved, etc.) based on the resolution provided on invoice processing of Escalated/ Resolved aged items
Perform Automatic Invoice Matching (AIM) Process
Analyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)- Download exception reports for AIMS Success Rate Report and Manual Interface issue.
Analyzes gathered information & data using diagnostic analytics (root cause analysis, gap analysis( - Creates Failure Analysis reports (Watch-out List)
Duty 2: Issue/Exception Items Resolution
Researches, investigates and gather information to clear disputed invoices
Creates follow up chasers to convince and influence Buyers, BU Approvers per Delegation of Authority, Site Finance, Suppliers, CVDH to accept and approve variances analyzed, issue credit note or debit note to correct the discrepancies (Validates developed system/tool)
Analyzes and evaluates progress of measures and provides recommendations.
Provides supporting documentation for vendor set up; verifies new bank details via call back procedure
Analyzes and evaluates progress of measures and provides recommendations.
Communicates issues/concerns regarding disputes encountered by compiling all pertinent details in Share Point - With Issues Control Sheet
Reviews and analyzes requirements and approvals needed. Provides recommendations
Provides Internal Control Inputs and progress of items highlighted/raised
Performs SOA Reconciliations
Reviews and analyzes dispute requirements/change request and seeks clarification as needed
Formulates alternative solutions on issues encountered
Secures commitment on critical deliverables from different stakeholders such as buyer, vendor, site finance heads and approver for issuance of credit/debit note to offset, approval of variance to pay, etc
Duty 3: Reports, Reconciliation and Month end Closing activities
Analyze sources of discrepancies and resolves Quick Invoices rejected invoices . Resolve aged items of other AP reports
EMR Quick Invoice Validation Program JFI
Payables Interface
Invoice Validation
Payables Accounting Process
On-hold Report
Unvouchered Report
Prepares Accounts Payable Reports (AP Open Items, etc) and send to counterparts
Troubleshoot and fix minor problems related to hold issues with the system. Such as --- minor issues, typo errors, simple coding errors
Troubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)
Clears the dashboard, analyzes and resolves differences between subledger and ledger
Reconciles SOA items, requests copies of missing invoices, settles reconciling items
recommend appropriate entries to post
Resolves intercompany imbalances, prepare and propose journal adjustments to fix
Sends balance confirmation to intercompany vendors
Reconciles statement balances vs ledger, provides invoice status and settles reconciling items to trade vendors
Duty 4: Invoice Deletion/ Release of on Hold items
Analyze and recommends ways to reduce errors
Decides and approves whether an exception item can be released and/or voided.
Provides Internal Control Inputs and reviews progress of items highlighted/raised
Performs risk analysis ; Implements approved recommendation on risk analysis results
Troubleshoot and fix minor problems related to hold issues with the system. Such as --- minor issues, typo errors, simple coding errors
Troubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)
Clears dashboard (on hold part)
Coordinates issues with 3rd party vendor and back to buyer
Coordinate with buyers/vendors to educate proper handling of disputes identified.
Coordinate with experts and top management for confirmation and support to their team on proper handling of disputes identified.
Analyze sources of discrepancies and resolves
Duty 5: Team Support and Development
Provides work direction and guidance to assigned processor
Requirements
Education:
Bachelor's Degree in Accountancy or any Accounting related degree
Job Related Experience:
3 years related working experience in Accounts Payable, 1 year of which in reconciliation and analysis
Specific Knowledge:
• Practical knowledge of Enterprise resource planning (i.e., JD Edwards, Oracle, etc)
• Proficiency in Microsoft Office applications (Word, Advanced Excel and PowerPoint)
• Working knowledge of Generally-accepted accounting principles and Financial Accounting Standard Board regulation
Skills:
• Good communication skills (written and verbal)
• Good customer facing skills
• Flexible
• Strong interpersonal skills
• Ability to work under pressure and plan / prioritize workload
• Detail oriented
• Proactive and innovative approach to problem solving
• Team player
• Responsible