Sales CoordinatorYSU Marketing Corporation

SALES COORDINATOR
 
Job Summary:
 
The Sales Coordinator plays a critical role in ensuring the smooth operation of YSU Marketing Corporation's branch office. This position is responsible for providing comprehensive administrative, sales report and clerical support to the branch manager, while effectively coordinating various administrative tasks and maintaining efficient office and sales operations.
 
Key Responsibilities:
Administrative Support: Provide general administrative support to the branch manager, including managing calendars, scheduling appointments, arranging meetings, and preparing correspondence and reports.
Office Management: Ensure the branch office operates efficiently by managing office supplies, equipment, and facilities maintenance. Coordinate with relevant departments to address any office-related issues.
Documentation and Record-keeping: Maintain accurate and updated records, files, and databases related to branch activities. Assist in maintaining compliance with company policies and procedures.
Communication and Correspondence: Facilitate internal and external communication by handling incoming calls, emails, and inquiries. Respond to routine correspondence and draft official documents and letters as needed.
Vendor Management: Coordinate with suppliers and vendors to ensure timely provision of goods and services to support branch operations. Process invoices and maintain procurement records.
Human Resources Assistance: Assist with various HR-related tasks, including new employee onboarding, timesheet management, leave tracking, and maintenance of employee records. Collaborate with the HR department as required.
Financial Support: Assist in managing the branch's financial activities, including petty cash management, reimbursement processing, and basic bookkeeping tasks. Collaborate with the finance department for accurate reporting and financial data entry.
Meeting Coordination: Arrange and coordinate meetings, conferences, and training sessions. Prepare meeting agendas, take minutes, and follow up on action items as required.
Compliance and Risk Management: Ensure compliance with health and safety guidelines, company policies, and legal requirements. Assist in the implementation and maintenance of risk management protocols.
Team Support: Collaborate with other team members such as sales team, warehouse, Logistics, Procurements, Accounting, HR and Central office, providing assistance and support as needed. Foster a positive and team-oriented work environment within the branch office.
Knowledge and Skill Requirements:
College graduate; additional relevant certification or education is a plus.
Proven experience in an administrative role preferably in a distribution or packaging company.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
Excellent communication and interpersonal skills, both verbal and written.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and relevant office software.
Attention to detail and accuracy in all aspects of work.
Ability to maintain confidentiality of sensitive information.
Familiarity with basic financial and bookkeeping principles.
Knowledge of and commitment to health and safety regulations.
Ability to work independently and as part of a team, demonstrating professionalism and a positive attitude.