process assistant - cash ManagementPanalpina Global Business Services (GBS) - Philippines

Position's target:
1. Process Assistant ("CM") is responsible for accurate and correct processing of incoming and outgoing payments as well as bank accounts reconciliations correspondingly with group instructions. Moreover, Assistant supports the team by conducting trainings and creating process documentation for Cash Management department. Additionally Assistant should take care of process improvements and ensure the required accuracy level in the process, e.g. performs on a daily basis quality checks based on defined sample size of booked invoices and conducts the root cause analyses of potential spotted errors.
Tasks and responsibilities:
Workplace:
1. Verifying, allocating and booking of bank transactions (SAP).
2. Posting of Petty Cash transactions.
3. Preparing and coordinating (if not done) the bank accounts reconciliations on daily and monthly basis.
4. Taking the responsibility for incoming correspondence with banks.
5. Preparing and executing automatic and manual payments.
6. Processing bank and cash flow operations accurately and in timely manners, accordingly to DSV Company procedures.
7. Ensuring smooth knowledge transfer to newly hired employees.
8. Delivering CM service/process in line with certain requirements and monitoring their compliance with implemented indicators.
9. Taking care of process improvements and ensuring the required accuracy level in the process, e.g. performing on a daily basis quality checks based on defined sample size of booked invoices and conducting the root cause analyses of potential spotted errors.
10. Optimizing maintained, deployed processes.
11. Taking part in projects commissioned by the Team Lead.
Corporation:
1. Expertise support of other employees.
2. Creating positive external and internal image, including taking care of self- appearance and workplace.
3. Compliance with internal regulations, procedures, law and manager's orders, including Labor Regulations, Regulations on Remuneration and other internal regulations in the Company.
4. Supervision of the assigned resources, especially: movable and technical devices, equipment, technical equipment, etc.
5. Professional skills development by participation in training and constant self-education.
6. Preventing waste, theft, disclosure of irregularities and fraud against the Company.
7. Compliance with safety and fire regulations.
8. Knowledge of goals of quality, environment protection, safety and working in accordance with the policy of the Company.
9. Compliance with commercial and business.
10. Performance of all tasks above in professional manner, in accordance with the rules, procedures, instructions and regulations of the Company and Company's organizational culture.
11. Being role model in terms of behaviors that deliver DSV Values.
Evaluation criteria:
1. Ability to participate in transfer of CM processes to ISSC Manila.
2. Ability to participate in projects roll outs, training & supporting I-SSC in new process improvements.
3. Ability to ensure the control and compliance requirements of processes are met (reliable and timely performing of currently assigned tasks).
4. Ability to cooperate with various groups of persons in DSV group (ISSC, countries, group finance etc.).
5. Ability to support good working relationship between the finance teams in ISSC and the DSV country LSSC and RSSC.
6. Participation in development of the Cash Management Team as a solution oriented and proactive team.
7. Ability to ensure that procedures are up to date and fully complied with.
Qualifications:
Education:
1. Higher education in finance/accountancy area
Experience:
1. Min. 2 years of work experience within Finance department
2. Experience in Finance process transitions and its description in ISSC DSV or the previous company
Skills:
1. Knowledge of English at least at level 2 (Low intermediate)
2. Knowledge of another language used in a daily work of at least level 2 (Low intermediate) will be an asset.
3. Knowledge of MS Office (Word, Excel, Power Point) at advanced level which enables rapid and correct sorting and filtering data, conditional formatting, "freezing" rows and columns, cell formatting, creating pivot tables/ graphs, vertical searching of data, validation/ consolidation and grouping of data.
4. Knowledge of the SAP
5. Accountancy knowledge based on accountancy course
6. Analytical skills
7. Strong sense of ownership and accountability
8. Working under time pressure and with minimum supervision
9. Highly focused, detail oriented and well developed self-organizational skills
10. Ability to use tools, technologies and methods in the work area, enabling to effectively improve the efficiency of services
11. Ability to use specific work methods (recommended by globally recognized project methodologies - any of them) during the problems solving
12. Ability to write and raise queries in a clear and comprehensive message e.g. explaining how to correct, clear or book transactions.
13. Innovation management, project management in order to increase efficiency and quality of the delivered service
14. Share the knowledge and experience with the other team members effectively, aiming increased of co-workers competences. Critical and objective process observation and implementation of new solutions that might end up in effective and quick issue resolution.