Payroll Assistant/specialistElev8 Holdings, Inc.

A Payroll Assistant plays a crucial role in ensuring the accurate and timely processing of employee compensation. This role involves collaborating with various departments, maintaining payroll records, and adhering to legal and company-specific policies. The Payroll Assistant assists in the preparation, processing, and distribution of payroll while providing excellent customer service to employees regarding payroll-related inquiries.
Key Responsibilities
1. Payroll Processing
- Assist in the collection and verification of employee timekeeping data.
- Calculate and process employee wages, salaries, overtime, bonuses, and deductions.
- Input data accurately into payroll systems or software.
- Review payroll outputs to ensure correctness before finalizing.
2. Records Maintenance
- Maintain and update employee payroll records, including changes in personal information, tax status, and benefits.
- Ensure data confidentiality and accuracy of employee records.
- Prepare and maintain necessary reports for auditing and compliance purposes.
3.Compliance and Legal Adherence
- Stay updated on federal, state, and local payroll tax regulations and labor laws.
- Assist in preparing payroll tax reports and submissions.
- Ensure compliance with company policies and procedures related to payroll.
4. Communication
- Respond to employee inquiries regarding payroll-related matters.
- Communicate any discrepancies or issues to the Payroll Manager for resolution.
- Collaborate with HR and Finance departments to resolve payroll-related discrepancies.
5. Benefits and Deductions
- Assist in administering employee benefits, such as health insurance, retirement plans, and other deductions.
- Calculate and verify deductions accurately in accordance with employee elections and legal requirements.
6. Reporting and Analysis
- Generate payroll reports as required by management.
- Assist in preparing data for financial analysis and reporting purposes.
7. Problem Solving
- Investigate and resolve discrepancies in payroll records.
- Collaborate with the Payroll Manager to troubleshoot and correct any issues that arise during payroll processing.
8. Training and Documentation
- Assist in training new employees on payroll procedures and systems.
- Maintain documentation of payroll processes and procedures.
Qualifications
- High school diploma or equivalent (associate's or bachelor's degree in a related field preferred).
- Prior experience in payroll processing or related administrative roles is a plus.
- Familiarity with payroll software and systems.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Ability to handle sensitive and confidential information with professionalism.
- Basic knowledge of payroll tax regulations and employment laws.
- Proficiency in Microsoft Office Suite, especially Excel.
Working Days: Monday to Friday
Working Hours: 8:30AM to 5;30PM