General accountant (associate) and cashier (assistant)Private Education Assistance Committee

For GL Accountant position:
Summary of Responsibilities and Authorities:
The GL Accountant shall prepare accounting entries, review supporting documents, close the accounting books and generate timely and accurate financial reports.
Detailed Responsibilities and Authorities:
1. Prepares and post approved journal vouchers (JV) in the accounting system (Daily);
2. Reviews supporting documents of journal vouchers and liquidation reports for cash advances (Daily);
3. Performs closing of accounting books (Quarterly);
4. Prepares financial statements, liquidation and management reports (Annually or as needed);
5. Coordinates activities, requests, and queries for external audit (Annually);
6. Maintains and file copy of permanent documents such as but not limited to the following (On going): 6.1. Contracts 6.2. Regulatory reports, notice and audit finding reports 6.3. Auditor's management report
7. Maintain, review and update the following schedules (On Going):
7.1. Lapsing schedule 7.2. List of capital asset acquisition and disposals 7.3. Monitoring of fund releases 7.4. Amortization schedule of prepaid expenses
8. Undergo regular trainings and seminars for the standards and BIR circulars updates.
9. Performs tasks assigned by the Finance Unit Head to meet the reportorial and regulatory requirements.
---------------
For Cashier position:
Summary of Responsibilities and Authorities:
The Cashier shall prepare and monitor the official receipts; and shall assist the Accounts payable and receivable specialist in maintaining accounts and other receivable schedules.
Detailed Responsibilities and Authorities:
1. Validates and reconcile payment notices (Weekly)
2. Prepares and monitors official receipts (On going);
3. Updates and maintain the cash receipt journal (On going);
4. Proposes month end closing entries to assigned accounts (Monthly);
5. Reviews, prepares and maintains schedules for the communication and representation allowances (On going).
6. Reviews liquidations of advances to officers and employees (as needed);
7. Performs tasks assigned by the Accounts payable and receivable specialist to ensure validity, completeness and timeliness of collection of receivables.