finance Administrative AssistantOurAssistants

Location: Work from HomeType of Employment: Part-time (20 hours a week)Work Shift: US Business HoursAbout the RoleWe're looking for a highly organized and detail-oriented Administrative Assistant to support daily operations and ensure smooth coordination across tasks, schedules, and communications. The ideal candidate has strong administrative, financial, and organizational skills and can manage time-sensitive priorities in a remote environment. This role requires proactive communication, excellent attention to detail, and familiarity with productivity tools like QuickBooks and Google Workspace.Key ResponsibilitiesDaily TasksReview upcoming schedules and provide a morning overview.Manage calendars - confirm or adjust meetings, send reminders, and protect focus time.Triage inboxes - flag urgent items, draft responses, and organize emails.Enter daily transactions and receipts in QuickBooks Online and reconcile accounts.Maintain task dashboards and send end-of-day summaries highlighting completed and pending items.Weekly TasksPrepare a one-page financial summary (cash flow, income vs. expenses, pending invoices).Reconcile bank and credit card accounts.Organize and update files and shared folders consistently.Update CRM/contact lists and set reminders for follow-ups or important dates.Create briefing notes for meetings and draft talking points as needed.Support ongoing projects through checklist maintenance and basic research.Monthly TasksGenerate financial dashboards and charts for reporting and presentations.Identify financial trends or anomalies for discussion.Compile project updates into high-level summaries for leadership.Conduct monthly file and system audits to ensure organized records.Track professional milestones and maintain documentation for reviews or reports.Qualifications & RequirementsAt least 2 years of administrative or executive support experience.Strong skills in QuickBooks Online, Google Workspace, and Microsoft Office.Excellent communication and organizational abilities.Detail-oriented with strong time management and multitasking skills.Experience in financial tracking, reporting, and scheduling coordination.Familiarity with CRM systems and project management tools (Asana, ClickUp, Notion) is a plus.Additional RequirementsMust be currently residing in the Philippines or Latin America.Must have a stable internet connection and a remote-ready workstation.Compensation and BenefitsCompetitive salary based on experiencePermanent remote setupGrowth opportunities and professional trainingSupportive and collaborative work culture
OurAssistants

Philippines
Permanent
Part-time